Print your own U.S. postage right from QuickBooks1 .
No more trips to the Post OfficeTM. Powered by online postage leader Stamps.com, QuickBooks Shipping Manager for USPS will help you prepare and print USPS postage and shipping labels quickly and easily. Learn how in the Creating shipping labels with Shipping Manager for USPS section below.
By printing USPS postage through QuickBooks Shipping Manager, you will save up to 15% on Priority Mail and up to 21% on Express Mail.
Stamps.com also makes managing your invoicing and general office mailing a breeze. When you sign up for the Stamps.com USPS Complete Plan, you'll be able to print postage stamps, print postage directly on envelopes and even print Certified mail forms right from your computer. Click here to learn more about Stamps.com USPS Complete.
Accessing QuickBooks Shipping Manager for USPS
You can access the Shipping Manager by clicking on the File menu and selecting Shipping.
The Shipping Manager can also be accessed from the Invoicing screen by clicking the Ship icon. When accessed from here, any customer contact information will automatically be pre-filled in the shipping form. An identical Ship icon also exists on the Sales Receipt screen.
Setting up Shipping Manager for USPS
When you first access the QuickBooks Shipping Manager and select USPS, you will be prompted to set up the service. A setup wizard will walk you through the following steps:
Step 1: Select "Create a new Stamps.com account" or "Use my existing Stamps.com account".
If you choose to "Create a new Stamps.com account":
Step 2: Select a Plan.
The next screen will ask you to select the plan that best meets your shipping needs: the Limited
Plan or Complete Plan. The Limited Plan is free and allows you to print Priority Mail and Express
Mail labels for domestic packages only. The Complete Plan is only $15.99 a month and gives you
a complete set of USPS mailing and shipping functions using Stamps.com Pro Software. You'll
even be able to print postage stamps and print postage directly on envelopes (For more
information on the plans, see the USPS Specific Questions section under the FAQs tab.)
Step 3: Terms and Conditions.
Select "I agree to terms and conditions" and then click continue.
Step 4: Enter Your Account Information.
Step 5: Choose your printer.
Step 6: Choose your scale. If you selected the Complete Plan, the 5 lb digital scale is free. Just pay shipping and handling.
Step 7: Finish Setup.
If you choose "Use my existing Stamps.com account":
Step 2: Provide Your Existing Stamps.com Account Information.
Step 3: Choose Your printer.
Step 4: Finish Setup.
Creating shipping labels with Shipping Manager for USPS
The Shipping Manager allows you to create a USPS label.
Here's how it works:
Step 1: Select a USPS Service.
The Shipping Manager allows you to select the USPS service you need. Please note that you'll
only have access to the services included in your plan.
Step 2: Enter Shipment Details.
Enter the information requested.
Step 3: Check the Rate.
Click on the Estimate Cost link to request a rate quote before creating the label.
Step 4: Print Your Label.
The label is created and sent to your laser printer or thermal printer.
You can copy the shipping tracking number and shipping costs directly to the Invoice and Sales Receipt.
The shipping information appears on the invoice where indicated.
