Productivity can be an elusive beast. You can start your day with the best of intentions and then things happen and at the end of the day you don’t feel like you’ve accomplished anything at all!
What if it didn’t have to be like that? What if you were a productive machine every day? Imagine what you could accomplish?
The four tips below will help you on that path to productivity:
Batching is where you put similar tasks or location based tasks together to make more productive use of your time. Think about batching client appointments one after the other, batching errands together so you are in the car once, batching reading and sending emails. The idea being that it makes you focus on one thing for a period of time and creates efficiencies.
Different Focus for Each Day
Rather than doing multiple things on the one day what if you focused on one thing each day? Perhaps you could have solely client days, business development days and admin days. Client days are obvious but what about business development days? This is where you work on your business! Marketing, developing new services, that new website etc. Admin days are for all those items like bookkeeping, paperwork, maintaining systems, meeting with your team etc. You could see clients on Monday, Tuesday and Thursday, business development on Wednesday and admin on Friday.
Scheduling in Advance
Think about the regular appointments you have for your business and personally. What if you scheduled them six months in advance? That way you never forget to make the appointment. Think about all the times you’ve forgotten to make your regular appointments (annoyingly most often you remember in the shower!) You can stop that annoying shower habit and schedule the regular appointments with your team, bookkeeper, virtual assistant; and even your personal appointments, hair, doctor, dental, massage, etc ahead of time.
That Powerful Little Word “No”
Do you struggle to say no to the time waster in your life? Perhaps you work at home and your family don’t consider that a “real” job and drop in unannounced, call when they like and expect your to drop everything to have coffee during your business hours? You are in business to make money. Wasting time on family and friends during your designated business hours is robbing your business of time that could be spent on profitable opportunities.
But its not always family and friends that are the culprits, often it’s us. Spending copious amounts of time fluffing around on the internet and social media is not productive. Remember that unlike money, you cannot recover time. Tick tock it’s gone. Put your focus hat on and get to it!
Need more tips? Stay tuned for Part II in this productivity series.