Over 4.5 million customers use QuickBooks.
Sign up for a free trial!
2020-11-16 22:51:28Product UpdatesEnglishAfter you analyse the current cash situation and develop a forecast, you can focus on identifying the best ways to manage cash flow.https://quickbooks.intuit.com/au/resources/au_qrc/uploads/2020/11/Custom-Payslips_Small.jpghttps://quickbooks.intuit.com/au/resources/product-updates/custom-payslip-messages/Add a personal message to employee payslips

Add a personal message to employee payslips

3 min read

This feature allows you to customise play slips generated for your employees.

The settings for payslips can be accessed via: 

>Payroll Settings
>Business Settings
>Pay Slips

How to add your business Logo to your payslips


  1. Select choose a logo
  2. When the popup appears, click select file 
  3. Browse your computer files and choose your image
  4. Click on confirm upload, and you’re done

Update Section Visibility

Choose what information is displayed on employee payslips such as leave accruals and super contributions.

Customise the email notification template 

Update the employee email notifying your staff that their payslip is available:


From email address: this allows you to specify the ‘from address’ that the payslip email notifications are sent from. This is handy when employees want to reply to their payslip with questions or queries regarding their pay.

Custom message: This message will appear in the payslip notification emails (not the payslips themselves). If you would like to create a custom payslip notification, click the ‘edit’ option as shown below. This is an example of the default text we provide:

Text options

The text area is fully editable and you can delete any or all of the default text in order to create your own custom message. Note there must be some text entered. The system will not allow you to save the page if no text exists. The functionality also allows you to use the rich text editor for effects such as bold, italic, to add links, etc:

Placeholder options

Where you see {{  }} in the template, this means that a “placeholder” has been selected and will populate the email with the relevant detail, depending on the placeholder name within. Within the text editor, it will look like this:

To use the ‘placeholder’ feature you can click on the ‘Add placeholder‘ option and you will see a drop-down menu with all the available choices. These have been listed in order of when they will likely be used in the template:

If you would like to replace some text with a placeholder or change the placeholder that is currently set, you will need to highlight the area that you wish to replace (if you are replacing an existing placeholder you need to include the {{ }} brackets when you highlight the text).


Once the text is highlighted, click on ‘Add placeholder’ and select the relevant option. For example, if you want to change the business name to show the legal name instead, you would highlight {{BusinessName}} within the text, and then select ‘legal name’ from the placeholder options. Once you do that, {{LegalName}} will replace the text:

Once the required changes have been made you can see a preview of what the email will look like by clicking on the ‘preview’ option. Note this does not save the template. You will need to click on the ‘save’ option if you wish to save the changes:

If you would like to reset the template back to the original (i.e. no custom message) you can use the ‘reset default’ option. N.B. this will delete any custom text you had added. This includes any existing messages that have carried over to the new template.

Rate This Article

This article currently has 1 ratings with an average of 1.0 stars

Information may be abridged and therefore incomplete. This document/information does not constitute, and should not be considered a substitute for, legal or financial advice. Each financial situation is different, the advice provided is intended to be general. Please contact your financial or legal advisors for information specific to your situation.

Help Your Business Thrive

Sign up for our newsletter

Thanks for signing up!

Check your inbox for a confirmation email.*

*Check your spam folder if you don’t see a confirmation email.

Related Articles

Should you get a small business line of credit? The pros and cons

Cash is king. You need cash to operate your small business, and…

Read more

20 reasons why email marketing is important for small business owners

Charlie’s landscaping company has recently experienced a lull in business. The phone…

Read more