2019-05-09 06:00:41What's New in QBOEnglishhttps://quickbooks.intuit.com/blog/us_blog/uploads/2019/05/contractor-w-9-.jpghttps://quickbooks.intuit.com/blog/whats-new/you-can-do-what-in-quickbooks-collect-contractor-w-9s/You can do WHAT in QuickBooks? Collect contractor W-9s

You can do WHAT in QuickBooks? Collect contractor W-9s

2 min read

Having contractor workers throughout the year is excellent for small businesses until tax time rolls around and W-9 forms are missing, outdated or lost in a sea of paperwork. Suddenly, the race is on to get everything together in time to meet IRS deadlines for 1099 delivery.

To help make this easier, QuickBooks® Online now includes the option for users to invite contractors to fill out their W-9s and sign them electronically, securely inside an Intuit® account. After the contractor follows a few steps, their completed W-9 form is available inside QuickBooks Online. No more chasing after paperwork!

Note: A contractor in QuickBooks Online is a Vendor marked “Track for 1099.” They will show on the vendor list (located under expenses) and contractor list (located under workers). You can add the contact through either list, but it’s best to do so in workers tab for this new feature.

Here’s how it works:

  • In the Workers tab, navigate to contractors and click add a contractor.
  • Enter the contractor’s name and email address, ensure the box is checked to invite them to enter their information, and then submit.

The personal details section will show that we’re waiting for info.

Meanwhile, the contractor receives an email from Intuit telling them that {client’s company name} is using QuickBooks and has invited them to enter their W-9 information.

First, the contractor will be asked to create an Intuit account. This account offers a secure place to fill out the W-9, update it later if needed, and submit it to any other companies they may work with that are using QuickBooks Online and request the form. The contractor will additionally have the option to upgrade this account to QuickBooks Self-Employed at a later time, if desired.

Next, the contractor indicates whether they file using a Social Security number or a Federal Identification Number.

Based on the answer, they’ll be prompted to fill in the fields required for the W-9 form and verify IRS certification questions.

Next, we display a populated W-9 form, ready for electronic signature. DocuSign powers this functionality.

As they follow the prompts to sign, DocuSign will display the option to choose a style font or draw their signature.

Once the contractor accepts and signs the document, the contractor and vendor profile inside QuickBooks Online updates with the address, tax ID and more.

Best of all, the completed W-9 form will be ready to view and download in the documents tab.

We hope you’ll give this a try to save time and energy during tax time or proactively throughout the year!

Information may be abridged and therefore incomplete. This document/information does not constitute, and should not be considered a substitute for, legal or financial advice. Each financial situation is different, the advice provided is intended to be general. Please contact your financial or legal advisors for information specific to your situation.
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