Accounting should be simple. Unfortunately, too many business owners find themselves stuck performing tedious back-office tasks instead of building out their company. If you run a small business, you do not want to waste time figuring out complicated accounting programs. That’s why watching a short rundown about how to incorporate and navigate QuickBooks Online to ensure your accounting needs are taken care of as efficiently as possible is a helpful first step.
Why Accounting Is Easier With QuickBooks Online
With QuickBooks, small business owners can find every accounting feature they may need, whether they are service providers, manufacturers, online merchants, storefront operators, or freelancers. Just as importantly, QuickBooks Online can comfortably accommodate almost any existing accounting structure.
If you operate a very small, single-person business and have limited accounting needs, the software is straightforward and elegant enough that you should never feel overwhelmed or confused by it. If your business is more established and even uses a professional accountant, the good news is that any accountant should already be familiar with QuickBooks and you will avoid any compatibility issues. As a bonus, your accountant will not count toward the number of users allowed by your QuickBooks plan.
Partner With the Square Mobile App
If your business wants to improve its real-time data collection and accept payments from anywhere, consider connecting your QuickBooks Online account with the app Sync with Square.
The Square system allows you to accept credit card payments anywhere with an internet connection, including wherever your mobile device goes. Through the Sync with Square app, you can instantly and effortlessly import all of your sales transaction data to QuickBooks. This even means generating sales taxes, no matter where in Canada your transaction takes place.
Everything You Need in Three Spots
QuickBooks Online provides small business owners with plenty of features, but its simplistic interface condenses everything into three spots:
- Plus-Sign Menu
- Left Navigation Bar
- Gear Menu
The first spot, the plus-sign menu, organizes common tasks into four categories, Customers, Suppliers, Employees, and Other, based on how each group interacts with the small business. Some examples of common tasks include creating a credit memo or invoice, sending a purchase order to a supplier, or building out a weekly timesheet for employees.
On the left navigation bar, QuickBooks provides lists of data available with a single click. It is designed to give business owners quick access to any information they need, whether it is related to customers, employees, transaction history, taxes, or another important field.
The gear menu, located in the top right corner of the QuickBooks interface, is where the system keeps tasks that business owners might not need day-to-day but are still important for maintaining a profitable business. As with the plus-sign menu, the gear menu has four categories, Settings, Lists, Tools, and Your Company, that let the owner customize QuickBooks as needed. This is also the home of the advanced accounting functions, such as reconciliation and auditing.