There are numerous benefits to cloud-based software for remote workers. Working from home comes with a lot of challenges, getting access to your files shouldn’t be one of them. Using cloud-based software allows you to get your work done efficiently as well as provides a seamless collaborative space for you and your employees and co-workers.
Managing a virtual team?Find out which online tools are perfect for managing a remote team.
QuickBooks Online is a catch-all tool to get your small business running smoothly. Any user can login from their computer or app on their phone or tablet to access invoices, inventory management, timecards, financial reports, payroll, and more.
QuickBooks Online also has a dashboard that lets you see a snapshot of the financial health of your company at glance. It offers a graph of your income and expenses so you’re always in the know when it comes to your small business’ cash flow. Depending on your small business needs, you can choose from four subscription types: EasyStart, Essentials, Plus, and Self-Employed.
TSheets is a great tool to help track your remote workers hours. Accessible on a desktop computer, phone, or tablet, TSheets is an easy way to manage employee hours. It’s cloud-based software allows users to update their hours in real-time.
No deciphering logged hours manually or chasing down team members for their hours, TSheets easily automates this process for you and your remote workers. It also has a built-in GPS for employees that have to work in multiple locations. Plus, you can create, update, and manage employee schedules.
Trello is a visual collaboration tool that lets you customize a unique dashboard for each project. For example, if you are creating a blog or an online publication with a team of remote workers, the dashboard may feature research, writing, and editing sections as well as an editorial calendar.
When you sign in, you can instantly see what needs attention, and you can tap on individual sections to get more information. Users can add comments and attachments, and you can select who has access to which features.
The ability to label items and a powerful keyword search tool make it easy to find notes or entries. Trello syncs with apps such as Evernote, Google Drive, Slack, GitHub, Hangouts, and many others so you can streamline your productivity even further.
Google has a suite of apps to facilitate collaboration among remote professionals. Google Drive lets you create word documents or spreadsheets and share them with other collaborators who may also make edits. This tool makes it easy to share documents without any special software; you just need a smartphone, tablet, or computer with access to the internet.
Google Hangouts supports video conferencing for up to 25 people, and you can also use the screen-sharing feature to demonstrate processes on your computer to your colleagues at the tele-meeting. Some features are free, but if you want access to the full suite of Google for Business Apps, there is a monthly subscription fee per user.
Mural is a collaboration app specifically for visual projects. In fact, the designers of this app created it while they were developing a video game with a remote group of collaborators. The designers needed a way to share their ideas easily regardless of location, and Mural was born as a result. Mural works like a giant virtual bulletin board accessible to all the collaborators via an app.
In addition to notes, users can post videos, images, and even their own drawings onto the board. The app allows you to arrange your posts spatially into different categories or to create a mind map, and real-time updates keep everyone in the loop. The company offers a free trial followed by a monthly subscription fee per user.
Like the Google Suite, Office 365 will let your seamlessly share documents, spreadsheets and presentations among your remote workers or colleagues. It’s cloud-based system allows for multiple users across the company to create, edit, and save documents. If you want to collaborate on a document or spreadsheet you can share it will multiple co-workers. Office 365 also has mobile apps, so you can edit and share your files on the go.
If you want to share your documents externally you can share them via SharePoint. This allows you to share files, documents, or presentations with external clients on a secure cloud-based system. They can then download the files onto their computer. Office 365 has a feature called OneDrive which automatically backs-up your saved file from your desktop. You’ll never have to worry about lost files again.
Dropbox has become a go-to file sharing service for many remote workers. Dropbox is a file hosting service that offers cloud-storage, and file synchronization. Launched in 2008, Dropbox allows any users to drop any type of file into designated folders, which is then automatically uploaded to the server. It is useful for photo sharing, storing music or video files, and for back-up storage.
Dropbox Business comes with additional tools like multiple users, the ability to save content from Google Docs, Sheets, and Microsoft Office files alongside traditional files in Dropbox. You can also connect other third-party apps like Zoom and Slack.