Pens, paper, ink cartridges and toner: they come with the territory when you run a small business, but the cost of office supplies can add up fast if you’re not careful. Keep your expenditures down and your bottom line up by reexamining how you purchase these supplies. By following a few easy tips, you can reduce spending next time you make an an order.
Order Office Supplies in Bulk
The simplest and most effective way to reduce office supply costs is to order in bulk. Many retailers offer discounts for customers who purchase items wholesale, and you often get a lower per-item price as you increase your order. As a bonus, you spend less on shipping and reduce the frequency of your orders, which can save time and money. Plus, when you order in bulk, you’ll always have plenty of supplies on hand.
Sign Up for Savings Programs
Some office supply retailers offer special programs that can save you more money. You might have the option to sign up for a business account that gets you cheaper rates, or the retailer may have a loyalty program that offers discounts for repeat customers. Even small savings through these programs add up over time..
Use Green Products
Using green products is a great way to help protect the environment while saving money on office necessities. Perhaps you could refill recycled ink cartridges rather than buying new ones. Another option is to seek out reusable products such as air filters, water cups, and dishware, so you reduce your waste and save money over the long run.
Invest in Quality Office Supplies
Paying a little more upfront for a higher-quality product, especially for something that’s reusable, can save you money down the road. Cheap pens or low-quality printer cartridges that run out of ink quickly end up costing you more because you have to replace them sooner. Quality doesn’t mean you have to buy the most expensive or even name brand products. Many generic versions of your favorite products offer the same quality as name brands. Placing a small order of a new brand first lets you check the quality before committing to a larger order.
Planning ahead and placing orders before you run out can save you time and money. When you have breathing room, you can look for the best deals online or locally. When you run out of supplies unexpectedly, you’re forced to make a purchase immediately, and in that case you’re not usually going to get the best bargain. Plus, you waste time and money by taking an extra trip to the store or paying for expedited shipping.
Track for Tax Savings
You can save at tax time if you carefully track your office supply expenditures. Tax deductions for office supplies can help lower the income tax you’re required to pay to the Canada Revenue Agency. Save your receipts so you don’t miss out on claiming these deductions on your tax returns.
The most important step to reducing office supply costs is simply being aware of those expenses in the first place. Track your spending, reduce waste, and always be on the lookout for the next best deal with help from robust accounting software such as QuickBooks. 4.3 million customers use QuickBooks. Join them today to help your business thrive for free.