2017-12-05 00:00:00 Running a Business English Discover how to set up an efficient cloud-based file management system using Sync while complying with the PIPEDA law. https://quickbooks.intuit.com/ca/resources/ca_qrc/uploads/2017/12/Engineer-Working-File-Management-System.jpg https://quickbooks.intuit.com/ca/resources/business/sync-create-file-management-system/ Creating a Canadian-Based Secure File Management System With Sync

Creating a Canadian-Based Secure File Management System With Sync

2 min read

The Canadian cloud-based management company, Sync, offers an ideal solution to improving productivity while keeping your business safely compliant with Canada’s broad privacy laws.

What Are Your Privacy Obligations?

As a small business, your company must comply with all aspects of the Personal Information Protection and Electronics Documents Act (PIPEDA). This comprehensive law protects consumers by regulating how companies collect and use personal information. Types of information protected under PIPEDA include:

  • Blood type and all information in medical records
  • Credit records
  • Details about age and social status
  • Employee files
  • Other personal information revealing intimate details

Depending on your company location, you may be subject to similar provincial laws that override some PIPEDA requirements. Ontario, Quebec, New Brunswick, and Newfoundland have their own privacy laws that stipulate what you can and can’t do with private personal information.

Canadian Cloud Storage and PIPEDA

Setting up a secure, cloud-based file-sharing system to streamline operations makes it simple to collaborate with co-workers on projects. While you love the idea of space-saving virtual document storage, choosing a file management service not based in Canada puts you at risk of violating PIPEDA, since those companies operate under different laws.

Sticking with Canadian companies solves this dilemma. Sync, a Canadian-owned and -operated company, is based in Canada. Sync offers a professional file management system on par with well-known U.S. companies such as Dropbox. Sync has the advantage of being fully informed about privacy laws in Canada, and the company has included PIPEDA compliance within its operating model. This means your company doesn’t need to worry about whether you’re doing everything right each time you share files using Sync’s system.

Canadian Computer Servers

Sync is transparent about the location of its servers. All servers are inside Canada. Any documents stored or shared within its vast file storage system are done at its Toronto location. Doing business in Alberta or British Columbia? No problem. Sync complies with those provincial privacy laws as well.

Data Security

Sharing documents containing personal information in a cloud atmosphere can sometimes be a bit unnerving due to the constant threat of security breaches. Sync handles this issue by making sure all data is behind a lock-tight wall of security. Unsecured data is not allowed on its platform under any circumstances.

Data Encryption

Every time you or your work colleagues share a file on the Sync platform, data is automatically encrypted. Encryption makes it more difficult for non-authorized snoops to gain access to sensitive material.

Strict Enforcement of Privacy Policies

Sync doesn’t mess around when it comes to privacy policy compliance on its end. All Sync employees and subcontractors must adhere to strict compliance guidelines. Its data centres have controls in place to ensure everyone follows the rules. Sync also restricts access to its physical servers as an extra layer of internal protection.

Security Measures to Implement

You can implement your own strict security measures to enhance those offered by Sync. In addition to keeping your Sync passwords secure, you can restrict access to the system. Create a privacy policy for employees and contractors, and strictly enforce it to keep your company on the right side of the law.

Make sure your company follows all PIPEDA laws by using a Canadian file management company such as Sync. The company’s cloud-based services, which are comparable to Dropbox, make privacy compliance a sure thing.

Information may be abridged and therefore incomplete. This document/information does not constitute, and should not be considered a substitute for, legal or financial advice. Each financial situation is different, the advice provided is intended to be general. Please contact your financial or legal advisors for information specific to your situation.

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