A bring-your-own-device (BYOD) policy lets your employees bring their personal devices to work. Allowing people to bring their laptops and smartphones can save your business money on electronics. Plus, it may help employees manage tasks more smoothly between work and home.
Consider a Pilot Rollout
Before rolling out a BYOD program, it’s a good idea to try a pilot rollout to identify any issues. To test your BYOD policy, start with a handful of employees, so you can deal with problems as they arise and add guidelines to the policy as needed.
Say your employees end up spending too much time browsing personals sites. You may decide to get in touch with your IT department and block the distracting sites on your Wi-Fi network. Or, if your employees begin getting viruses on their laptop, you can pay for virus protection. It’s easier to deal with such issues at a small-group level than to handle all your employees at once.
You may also want to pilot-test a few tools before starting your BYOD program. Perhaps allow all your employees to bring their devices to work at the same time, but only let them run a single platform on those devices. If you use project management tools, for instance, you may want to start with one of those apps. Then, you can embrace other platforms as you iron out the kinks.
Create Your BYOD Policy Before Starting a Program
It’s a good idea to draft a BYOD policy before rolling out the program. Consider creating a set of policies and rules, so your employees understand the expectations before connecting their devices to your network. While it’s likely you’ll have a few specific rules that relate to your business, some common policy topics include:
- Establishing what’s considered “acceptable use” for devices. Your employees will likely have data related to your business on their devices. Consider creating guidelines limiting the websites they can visit, anyone else able to use their devices, and what types of messages they’re allowed to send.
- You may want to establish who’s responsible for monthly phone plans and data usage. Are you paying for your employees’ phone service, or are they paying?
- Will there be any monitoring of employees’ data, devices, or location? If so, it’s important to clearly state the material your company is going to monitor.
Running a BYOD program offers numerous benefits, including reduced costs, increased productivity, and enhanced simplicity. Speaking of simplicity, having a single system that helps you pay employees, send invoices, track income and expenses, and manage bills is likely to free up time that you can use to grow your company. 4.3 million customers use QuickBooks. Join them today to help your business thrive for free.