Well-defined job descriptions can provide a simple and effective safeguard to solve employee related problems before they arise. We have yet to meet a small business owner who doesn’t want to avoid lawyers and courtrooms over employee issues. Yet every time a decision is made about an employee, the possibility of legal scrutiny exists.
One thing employers can do to protect their company is to conduct regular, effective performance reviews. Maintaining valid documentation regarding an employee’s performance is a strong defense against allegations of unfair treatment. Conducting reviews on a regular basis can even deter an employee from pursuing legal action.
The key to having effective and valid employee performance reviews is to tie them to job descriptions. Performance reviews are inherently valid when they come directly from the job description because the content of the job matches the content of the evaluation.
Most people don’t have a lot of experience writing job descriptions or performance reviews. JuvodHR knows this and they’ve made the process easy.
The benefits extend far beyond protection against legal scrutiny.
Five Benefits of Linking Performance Reviews To Job Descriptions
Basing performance reviews on job descriptions is:
- Good for business. A well-designed performance review process contributes to an organization’s success by improving customer satisfaction, productivity and profitability.
- Good for employees, which is also good for business. When properly planned and conducted, employee performance reviews are an important tool for increasing employee engagement. Research shows that engaged employees are more productive and their companies are more profitable.
- Logical. Performance reviews are straightforward when they’re based on job descriptions. It’s easier to rate people honestly when ratings are based on characteristics specific to the job.
- Transparent to everyone. Managers know what they’ll be rating employees on. Employees know what’s expected of them on the job and in the performance review.
- A valid defense against unemployment claims. The best tool an employer can use to defend against false unemployment claims is a performance review. When that review is tied to the job description, the employer can easily demonstrate the reasons(s) for terminating the employee were legitimate.
JuvodHR experts built an automated Job Description Creator with over 14,000 job titles. These job descriptions include two parts: Tasks, reflecting the content of the job; and Work Styles, a list of the personal qualities an employee needs to be successful. Tasks can be modified or deleted and new tasks can be added with only a few keystrokes.
JuvodHR then provides tools to conduct performance reviews that are tied directly to the job description. Ratings are accomplished through a unique slider system and organized into an easy to read format, complete with suggested feedback language for you to share with the employee based on your ratings. JuvodHR even provides a professional report to give to the employee.
Users of QuickBooks Online can import and sync employees into JuvodHR, streamlining the process with one click. Toggling between QuickBooks Online and JuvodHR via the Intuit tab is very cool. Non QuickBooks Online users in Canada can add easily employees one at a time.
Conducting regular performance reviews that are tied to the employee’s job description will help any company increase productivity, reduce absenteeism and defend itself against legal scrutiny. JuvodHR makes the process easy for small business owners and front line managers by making the experience self-service and building expertise into the software.