With the digital age come new and expensive tools of the sales trade. Among the many items you may issue to your sales force, smartphones, tablets, and laptops represent a substantial outlay of capital. Consequently, your bottom line will take a hit if you lose track of these valuable assets during or after a rep’s tenure. Electronic checklists help maintain a running inventory of your business property, preventing thefts or disappearances.
Software programs allow your organization to coordinate hardware inventories with the records of employees who are trusted with these assets. As each piece of equipment is allocated, your employees must acknowledge the receipt of the tool via electronic signature with a hard copy for backup. The checklist contains a detailed description of the property issued, along with corresponding serial numbers or any other unique identifiers. Along with tracking, the list provides proof of ownership for insurance purposes should the property be stolen or damaged. Aggregate or individual inventories can be called up instantly, and additional items can be added easily. In the event of a CRA audit, checklists will also help you reconcile capital depreciation that you may have used in previous tax years.
Computer hardware, cameras, and voice recorders are a significant investment in your business. Manage those assets wisely by holding your field reps accountable for the tools you provide. Be sure to utilize checklists during the onboarding process and especially when current employees resign or are terminated. Keeping meticulous records helps preserve employee honesty and offers a boost to profitability.