An electronic invoice represents a simple, inexpensive, and quick way to send an invoice to your client or customer as you await payment. Your cloud-based accounting and bookkeeping software has electronic invoicing features to quickly create an invoice for a one-time customer and customize an invoice for each of your regular, returning clients. This program typically allows you to select quick, drop-down menu items that fill in the customer’s name and contact information, the products or services you provided, and when the bill comes due.
How to Set Up an Electronic Invoice
Set up your electronic billing system before sending invoices. To do this, you need to input and save information that eventually goes into the invoice.
- Input your business’s contact information, such as a physical address, website link, contact information, and preferred payment methods.
- Add the customer’s contact information from your customer database that includes the person’s name, billing address, phone number, and email address.
- Create a menu of products and services you provide with a basic description of what your company provided along with a price for each line item.
- Select payment methods you accept, such as credit, debit cards and e-cheques.
Online payments make it easy to receive money and may encourage quicker payments from your customers. It’s a convenient option that prevents cheques from getting lost in the mail. Electronic payments are also more secure.
After you fill out all of this information into an invoice, click Send and the invoice goes to your customer’s inbox.
Customize Electronic Invoices for Clients
You can also create customized electronic invoice templates for each client. Customization may include adding fields for purchase order numbers, customized product descriptions, and tax rates. Remember to add phrases like “Thank you for your business” and “Please call with questions and concerns” to the invoices, which lets you clients know you’re just a phone call away.
QuickBooks Online helps you create and send smart invoices that help you get paid 2x faster. Try it free today.