2018-01-26 00:00:00OfficeEnglishMaximize the office space you have by getting rid of things you don’t need and making creative use of functional areas. Learn how to move...https://quickbooks.intuit.com/ca/resources/ca_qrc/uploads/2018/03/Employees-Making-Most-Small-Office.jpgTips on Making the Most Out of a Lack of Office Space

Tips on Making the Most Out of a Lack of Office Space

3 min read

Your office space is the heart and soul of your business, so a lack of room can make it tough to run at peak performance. Growth is great, but adding a team member or expanding your services can make you quickly fill your available space. If you’re not ready to move to a larger office space, it’s time to get creative with the office areas you do have.

Assess Your Current Space

Walk through your current office space to see how every square foot is currently used. Look for unused corners you can claim as workspace or poor furniture arrangements that waste space. Consider condensing storage space in the supply room to add a workstation or two. Look for redundancies in how space is used.

This walk-through is also the perfect time to ditch the clutter that eats up valuable space. Get rid of old office equipment that no longer works or never gets used. Remove other items around the office that just collect dust. If you haven’t used it for months, you probably don’t really need it.

Move to the Cloud

If files and paperwork take up a large part of your current space, consider moving those documents to a cloud-based storage option to free up space. As you convert to a paperless system, you can convert your file room into workspace or add more desks when you remove filing cabinets. Cloud-based storage is a safe option that protects your data even if you have computer failures or a fire in your office.

Downsize Your Items

Large pieces of office furniture eat up floor space in a small office. Consider how much space your employees actually need to perform their jobs. By replacing bulky furniture with smaller pieces, you can fit more work stations into the space you have. Consider mounting wall desks in workspaces for compact stations. When you downgrade to smaller desks, you can free up more work area by mounting computer monitors to adjustable arms to keep them off the desk’s surface. When not in use, they can swing out of the way.

Combine Functional Areas

Instead of having separate areas for every activity in the office, think about how you can make dual-purpose areas. You might use one space for both your breakroom and conference room. Skip the conference room completely, and hold meetings in the waiting room at a time when you don’t have clients scheduled to stop in. Modernize the way you do business by ditching individual offices or cubicles in favour of shared spaces with tables and community supplies. This space can work for collaborative projects, individual work, team meetings and assembling mailings.

Make Use of Vertical Space

The floor space in your office may be limited, but vertical space is an option that many businesses ignore. Line your walls with shelves to hold office supplies, products and other items you need to access. Pocket files can hold paperwork you need routinely. Overhead storage that mounts to the ceiling works well for long-term storage. Wall hooks offer storage for coats, umbrellas and other personal items in place of bulky coat racks.

Schedule Employees Creatively

If you don’t need your entire team in the office together, a little creative scheduling makes it easier to share spaces. Some employees might come in early in the morning while others come in later. Letting some employees telecommute is another way to free up space in the office. Many tools make it easier than ever to manage a remote workforce.

Running short on space doesn’t mean it’s time to look for a new commercial space. By repurposing your existing spaces, getting rid of things you don’t need, and working creatively, you can make your current office more functional for your business needs.

Information may be abridged and therefore incomplete. This document/information does not constitute, and should not be considered a substitute for, legal or financial advice. Each financial situation is different, the advice provided is intended to be general. Please contact your financial or legal advisors for information specific to your situation.

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