2017-12-05 00:00:00 Staying Organized English Create a filing system that keeps your small business organization more efficient and your employees more productive. https://quickbooks.intuit.com/ca/resources/ca_qrc/uploads/2017/12/Organized-Woman-Displaying-Pristine-Office.jpg https://quickbooks.intuit.com/ca/resources/staying-organized/re-organize-office-filing-system/ How to Re-Organize Your Office Files

How to Re-Organize Your Office Files

1 min read

Working in a cluttered office can be challenging, but a well-organized work space helps your employees retrieve information and supplies quickly. As your business grows, so does the amount of paperwork, files, and hard-copy receipts that must be stored somewhere. A little re-organizing keeps important papers within a few steps.

Give employees the tools they need to transform messy client files and watch your staff go to work. Color-coded file folders are ideal for grouping large client projects or designating work that is in progress or completed. Assign files by color, number, or name to establish order and consistency. Easy-to-read tabs let your staff identify file contents with a quick glance, which saves time throughout the day. When creating your filing system, consider a concealed-storage cabinet for aesthetics, and store older files in an office closet.

Designate an area for countertop printer and fax machines with paper and toner storage within reach. To increase productivity, invest in a label maker to classify large box files, and appoint shelf space for small equipment. Store commonly used office supplies in decorative bins that upgrade the look of the area and are easy to transport.

As you build your client base, upgrade file cabinets to accommodate the volume of your files. Store letter- and legal-size paperwork in selected locations for easy retrieval. Assigning a drawer to organize your receipts makes tax time easier and streamlines your deduction paperwork. When countertops are free of piles and paperwork is filed neatly, your employees can enjoy a more productive and efficient work day.

Information may be abridged and therefore incomplete. This document/information does not constitute, and should not be considered a substitute for, legal or financial advice. Each financial situation is different, the advice provided is intended to be general. Please contact your financial or legal advisors for information specific to your situation.

Related Articles

Tax Tips for Small Business Owners Who Work From Home

If you work from home, the Canada Revenue Agency allows you to…

Read more

Taxes and Deductions for Freelancers

Running a small business as a freelancer inevitably brings about its share…

Read more

Business Use of Home Deduction: How to Deduct Your Home Office

If you’re self-employed and have a home office, you pay expenses to…

Read more