A virtual office gives you credibility in the eyes of some of your clients and helps lower the cost of running your business. Office space remains costly, and you may not want or need to rent or buy office space, especially if your business activities take place entirely online. Some of your clients, though, might think a business with an office in a major city like Vancouver or Calgary has a more reputable feel. If this describes your clientele, consider paying for virtual office services.
Signing up for virtual office services means your business gets a physical address in a well-known, possibly swanky, downtown location, such as the central business district of Toronto, even if your base of operations actually sits on a farm hundreds of miles away. Your virtual office might come with a toll-free number and receptionist services, which works well for clients used to speaking to someone rather than leaving recorded messages. Virtual office staff also scan physical mail and send it to you via email, allowing you to receive physical mail if you send paper invoices and accept paper checks. Companies such as Regus and Allied Offices provide virtual office services across Canada.
The difference between a virtual office and an executive suite is you don’t get dedicated office space with a virtual office. You can sometimes book a conference room for meetings, though, but this all depends on the type of virtual office service you choose. Some virtual offices offer lounges, so you can stop in for a quick visit when you’re in the city.