As an employer, it’s critical to track employee hours correctly and pay your workers accordingly. Luckily, there are apps that can help, and you can sync many of the most popular time tracking apps to your QuickBooks accounting software. Here’s a closer look at the benefits of these tools and how to use them.
Benefits of Employee Time Tracking
Time tracking apps let you conveniently create a record of the hours your employees have worked. Making this process electronic helps to reduce errors and prevent arguments between you and your employees. Traditionally, employees have to sign into a time clock or handwrite notes on a time card, and you, in turn, manually enter the information in your payroll software. By using time tracking tools, however, you can eliminate double entries and streamline the process.
Time Tracking Apps Integrated With QuickBooks
There are a range of apps you can download to your smartphone, tablet or computer that integrate with your QuickBooks software. Boomr Mobile Time Tracking appeals to businesses with a mobile workforce, while Time Tracker + Billing helps with time tracking for multiple employees and generates invoices based on the hours logged. Apps such as Knowify for Contractors track hours and organize schedules, but this app also features benefits designed just for contractors such as job costing reports, progress invoicing and project management tools.
Choosing a Time Tracking App
Invest some time finding the right time tracking app for your needs. In some cases, you may want a simple timer to track just your own hours, but in other cases, you may need an app that multiple employees can use to sign in and out or add expenses as needed. Luckily, most apps offer a free trial period so you can test out the features before signing up for the service. Also, make sure the app syncs with your QuickBooks accounting software so you can streamline payroll and invoicing. Keep in mind that some apps may sync with QuickBooks Online but not with the desktop version of the software. Finally, make sure the app is user friendly so that your employees will easily adopt it.
Syncing Apps With QuickBooks
After you have chosen and app and started using it, you need to sync it with your QuickBooks software. Most apps have an automatic feature that makes this process easy, but in some cases, you have to download an additional app that facilitates communication between your time tracking app and your accounting software. Once the app is synced to your software, you can easily create invoices based on hours logged or generate payroll cheques. For example, if an employee has logged 30 hours on a time tracking app, when you sync the app to QuickBooks, it can automatically generate a cheque to reimburse your employee for that time. Similarly, if you have hours coded by project and an employee logs 10 hours on a certain job site, you can make sure the software notes those costs on the correct invoice.