If your employees are working from home or out on a job site, it can be impossible for them to punch in and out on a traditional time clock. As a result, tracking hours can be cumbersome and potentially mistake prone. Luckily, however, there are a huge range of time tracking apps that can make the process easier for you and your employees. Here’s a look at a couple of apps and what to consider before making the switch.
Get My Time
With Get My Time, your employees can sign in using a browser on their laptop, computer, or tablet, or using a smartphone app. The app has a dashboard that allows you to see who’s on the clock or when they’ve last punched out. In addition to basic timekeeping features, Get My Time also offers expense tracking features and tools that allow you to assign employees to specific projects or teams.
Also designed for mobile workforces, Time Tracking allows you to create schedules and notify your employees about changes. Using this app, your employee can punch in or out remotely, but they don’t necessarily need internet access. Instead, they can punch in or out using a landline or by sending a text message. This can be a critical feature if your employees don’t have smartphones or often work in places with no internet access. With this app, you can see which employees are on the clock, the devices they used to sign in, and their GPS coordinates.
In most cases, time tracking apps charge a small monthly fee per employee, but there are a range of pricing structures, and you should look closely at the costs to ensure you can afford them. In addition to the price of the service, also consider whether or not you need to invest in new hardware. Most time-tracking apps are cloud-based, so you don’t need to worry about storage or processing power. Instead, you simply need a few laptops or smartphones that you can connect to the internet. As an employer, you can opt to provide these tools to your employees. However, as most Canadians own smartphones, you may simply want to have your employees use their own phones. In this case, you need to ensure you meet your legal obligations. In particular, at tax time, you should fill out Form T2200 (Declaration of Conditions of Employment). This simply notifies the Canada Revenue Agency about expenses your employees incur as part of their employment contract, and this form also allows your employees to claim these expenses on their tax returns.
Syncing With Payroll
Finally, when selecting an app, look for one that can sync with your accounting software. This helps to streamline the payroll process for your company. The app sends the hours to your accounting software, and the accounting software generates cheques accordingly. This saves you time and eliminates mistakes associated with manual entry.