How to Use Cheques in QuickBooks

Whether you print cheques or write them by hand, you need to record them in QuickBooks. Here’s how.

Open step-by-step instructions

Read step-by-step instructions

Open a Cheque

Go to the Create (+) Menu and under Suppliers choose Cheque.

Enter Payee Info

Type the payee’s name in the Choose a payee field. If this is a new supplier, click Add.

When you do this, it will open a New Name window where you can click Details if you want to add more information. Otherwise, you can do this later and just click Save.

Choose an Account

Choose either a chequing or savings account or you can add a new one.

Enter Date

Enter the cheque’s payment date, which might not be today’s date.

Choose an Account Category

Under Account Details, click Account and choose the appropriate category for the item or service you bought.

Add a Description

In the description field, you can name and describe the item or service you want.

Cheque Amount

In the Amount field, type the amount for this cheque. Select or type the applicable sales tax in the Sales Tax field.

Cheque Number

If you’ve handwritten this cheque, enter the cheque number. If you’re printing the cheque, leave the cheque number blank.

Printing Cheques

To print just this one cheque, click Print or Preview and then click Print cheque.

If you’re going to enter a cheque and want to print several at once, click Print Later.

Saving Cheques

Click Save and New to enter the next cheque, or Save and Close when you’re all done.