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Intuit

What’s the Undeposited Funds account?

Learn about the Undeposited Funds account and why it’s important for making bank deposits in QuickBooks.

When you put money in the bank, you often deposit several payments together at once. The bank usually records these as a single deposit. You also need to group these payments together in QuickBooks so your records match.

In QuickBooks, the Undeposited Funds account holds the records of invoices payments and sales receipts so you can group them together. It’s like the lockbox (or drawer) you keep payments in before taking them to the bank.

Undeposited Funds in QuickBooks

When you’re ready, use the Bank Deposit feature to combine payments in the Undeposited Funds account into a single deposit. These steps guarantee QuickBooks always matches what’s on your bank statements. This also makes your reconciliations much easier.

Start using the Undeposited Funds account

Learn how to use the Undeposited Funds account in QuickBooks Online.