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Statutory Paternity Pay in PaySuite

There are two versions of payroll for QuickBooks Online UK. This article is for PaySuite.

If you have QuickBooks Online Payroll, view this article.

How do I know which version I have?

PaySuite customers have 'Powered by PaySuite' on the Employees page. See screenshot below.

User-added image
If you don't have PaySuite on your Employees page, view this article.

Your employee might be eligible for paternity leave if their partner or spouse is having a baby. If the employee meets the eligibility criteria, there is a legal requirement to pay the employee.

Employees can choose to take either 1 week or 2 consecutive weeks. For SPP, leave can't start before the birth. Employees are eligible for SPP either on the birth or the day or week you ans the employee agree upon after the day of birth. The leave must be completed within 56 days of the birth (or due date if the baby is early).

Statutory Paternity Pay for eligible employees is either £140.98 a week or 90% of their average weekly earnings (whichever is lower). (This is the amount for 2017-2018. Note that this amount changes each tax year). We calculate the employee's eligible pay and also deduct the necessary taxes and NICs, if applicable.

Note that the employees who just started or if you switched from another payroll, we use the starter declaration to calculate how much leave the employee is due, the amount they're entitled to, and the taxes and NICs that need to be deducted.

For more information about eligibility, leave and pay see Statutory Paternity Pay and Leave: employer’s guide. For more detailed information see Statutory Paternity Pay: manually calculate your employee’s payments.

Click Employees on the left

  1. Select the applicable employee.
  2. Select Absences from the left menu.
  3. Select the Absence Type as Statutory Paternity Pay and enter the Start Date.  Click Create New Absence.
  4. Enter the relevant information in the fields provided.
    • PaySuite will calculate the average weekly earnings automatically.  Only use the Override Average Weekly Earnings field when applicable to do so.  This should be used in instances such as new payrolls whereby not enough history has been built up in order for the software to calculate the average weekly earnings, and therefore the amount needs to be manually entered.  Please note the End Date is the date the Statutory Paternity Pay is to cease.
  1. Click Save.
  2. Once the record has been saved, you will see it listed under Existing Absence Reports.
  3. Statutory Paternity Pay will be calculated for the employee on the next payrun.