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Active Member

FICA, Medicare and Federal Income Witholding

I recently created a paycheck and processed it through QB Payroll and had it direct deposited.   Only to find out later that the check did not take out any withholding for the usual items including FICA, Medicare and income tax.   Now I have to figure out how to fix the problem including:

1. Calculating the proper FICA and Medicare withholding for both employer and employee.

2. Getting it into the system so that I can pay the proper amount to the federal govt for these items.

3. Correcting the paycheck to the employee - this is the least of  my worries as the amount is in question is less then $50 and I am not going to ask for money back from him.  


The other question is why this happened.  Normally, it just does it automatically and I really never think about it.   If I try to create the same paycheck, it will show the proper deductions.   So I'm just not sure why that would have happened in the first place.  

1 Comment
QuickBooks Team

Re: FICA, Medicare and Federal Income Witholding

I'll give you the solutions to get the payroll taxes straightened out, madbiker.


The payroll taxes will automatically calculate after you've set them up in QuickBooks. If they don't, it's probably because they were over-withheld on your previous payroll run. That's why they're trying to compensate on the recent payroll. To verify if this is the cause, you may refer to the Payroll Summary report.


QuickBooks Desktop has an auto-correct feature for payroll. This means that if the taxes weren't taken out, the system will fix them on your next payroll run until the calculation is accurate. This way, you won't have to enter manual adjustments that might confuse the program and mess up your books.


If this happens on your next payroll, you can revert the paychecks to let QuickBooks calculate the taxes correctly for that pay period.


Here's how:

  1. At the top menu, click Employees and select Payroll Center.
  2. Go to the payroll that you're working on. (Start Scheduled Payroll or Pay Employees)
  3. Right-click on the employee name that didn't calculate correctly, and select Revert Paycheck.
  4. Click Open Paycheck Detail to re-enter the payroll information.

Please let me know if you have follow-up questions on this. I'll be right here to answer them for you.