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Saphire605
Level 3

How do I account for prepaid employee health insurance in QB?

We have an employee on medical leave that has made prepayments to the health insurance.

How do I record this in QB?

3 Comments 3
QBsguru
Level 7

How do I account for prepaid employee health insurance in QB?

This is a liability since technically if the employee were to terminate you would owe them the money back.  Deposit the money using a payroll liability account.  When you next bill comes, enter the amount of the bill however in the expense portion, enter the total less the employees monthly premium.  Drop down a line and use the payroll liability account in the amount of that month's premium.  You might want to set up a separate liability account so that you can easily track the declining balance down to zero.

Saphire605
Level 3

How do I account for prepaid employee health insurance in QB?

Should I record it as a General Journal Entry or thru the Adjust Payroll Liabilities?

QBsguru
Level 7

How do I account for prepaid employee health insurance in QB?

Either works.

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