cancel
Showing results for 
Search instead for 
Did you mean: 
Highlighted
Community Contributor *

How do I enter an already cut check to employees payroll? QB Enterprise

The issue is we just converted to Quickbooks enterprise, we were unable to record per diem checks to employees for two weeks. We give employees two separate checks per week. Their hourly paycheck is recorded into our payroll system but their per diem checks are not. They've received them and the checks have been cut. For the accounting end, we just need to go back and manually enter in the check amount and number for record keeping purposes, but do not know how.

1 Comment
Moderator

Re: How do I enter an already cut check to employees payroll? QB Enterprise

Congratulations on your QuickBooks Desktop Enterprise, Jeremy.

 

Let me help you record the per diem checks of your employees in QuickBooks Desktop.

 

You can edit the employee's latest paycheck and add an Addition item. Then, add a Deduction item to offset the amount. This way, the employee's net pay won't change.


Please make sure that the net pay on the paycheck matches on the amount given to the employee.

 

To add the addition and deduction item:

  1. Select Employees and choose Employee Center.
  2. Click on the Employees tab.
  3. Under the Transactions tab, double-click the paycheck want to edit.
  4. Click on Paycheck Detail.
  5. Tick the radio button beside Unlock Net Pay.
  6. Under the Other Payroll Items, add the addition payroll item and the amount on the per diem check.
  7. Add a deduction item and enter the same amount of the addition item.
  8. Click OK

In case you haven't created an addition or deduction items yet, just follow the steps below:

 

To add an addition item:

  1. Click Lists at the top, then choose Payroll Item List.
  2. Right-click and select New.
  3. Choose Custom Setup and click Next.
  4. Select Addition and click Next twice.
  5. Choose a Tax tracking type.
  6. Click Next four times and click Finish.

To add a deduction item:

  1. Click Lists at the top, then choose Payroll Item List.
  2. Right-click and select New.
  3. Choose Custom Setup and click Next.
  4. Select Deduction and click Next twice.
  5. Choose a Tax tracking type.
  6. Click Next four times and click Finish.

That's it. The steps above can help you record the per diem checks. Feel free to reach out to me if you have any questions later on. I'm always happy to help. Have a good day.