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Experienced Member

Scheduled Payroll

When we start a new scheduled payroll the hours from the previous payroll are transferred over.  Is there any way to have all employees hours be blank.  We've had checks being issued to employees who didn't work but worked the week prior so hours were transferred over to the next schedule payroll

1 Comment

Re: Scheduled Payroll

Hi there, @b_man_934.


Thank you for posting in the Community. I'd be happy to help share a method to ensure that QuickBooks will not copy the hours entered from the last payroll. 


You can change the payroll preferences to avoid QuickBooks from recalling the hours recorded from the previous paychecks. Let me show you how:

  1. From the Edit menu, select Preferences.  
  2. On the Preferences window, select the Payroll & Employees tab.
  3. Click the Company Preferences tab.
  4. Remove the check mark in the Recall hour field on paychecks box. 
  5. Click OK.

I've added a screenshot and article for additional reference: Create paychecks.



These resources should help to get you on the right track.


Drop me a comment below if you have any other questions about creating paychecks in QuickBooks Desktop. I'll be happy to help you further. Have a great week ahead.