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Active Member

Voided paycheck

QuickBooks Team

Re: Voided paycheck

Good day, @Rozik22.


I'll be more than happy to offer any assistance you need with Voided Paychecks. Just leave a reply below with some additional information and I'll get right to business so you can get back to yours.


In the meantime, our article on deleting or voiding paychecks can offer some additional details. Please don't hesitate to reach out to me here should there be anything you need, I want to ensure your success. Thanks for dropping in and have a magnificent rest of your week.

Experienced Member

Re: Voided paycheck

Hello Michael,


I forgot to add a deduction to an employee's paycheck. I have already paid taxes and submitted to Intuit. The paycheck is a paper check and not direct deposit. This is the employee's final paycheck so what is the best was to fix this? I use QB Desktop.

Community Manager

Re: Voided paycheck

There are two ways on how to correct this, JGoree. 


First option is to add the deduction on the next payroll. This way you don't have to make payroll adjustments. 


The other one is to correct the employee's paycheck. This will create payroll adjustments, discrepancies on the tax dues, need amend tax forms. If you'd like this option, please follow this article for the steps: Adjust payroll liabilities.


Please let us know if you need anything else. 

Experienced Member

Re: Voided paycheck

This employee will not have another paycheck to add the deduction.


Re: Voided paycheck

Thanks for getting back to us, @JGoree.


Since this employee will not have another paycheck, you need to adjust his/her year-to-date (YTD) wages, deduction or addition Payroll Items. The article that my colleague provided will walk you through the process.


Here's how:


1. Create a Payroll Summary Report, then change the date range on the report to match the effective date on your liability adjustment (please take note the amount on the Payroll Item that needs adjustment).
2. Go to the Employees menu.
3. Pick Payroll Taxes and Liabilities and Adjust Payroll Liabilities.

4. Enter the date for which you are making the adjustment in the Date field.
5. Enter the date that you want this adjustment to affect your liability balance in the Effective Date field.
6. Choose whether to associate this liability adjustment with the company or a specific employee.
7. In the Taxes and Liabilities section, from the Item Name column drop-down, select the correct Payroll Item.
8. Enter the Amount, select Accounts Affected….


9. Choose either Do not affect accounts or Affect liability and expense accounts, then OK.


Once done, review the Payroll Summary Report to verify that the totals are now correct. For additional information, consider checking out this article: Adjust payroll liabilities.


That should point you in the right track. Keep me posted on how everything goes or if you need anything else. I'll be happy to help. Have a good one.

Experienced Member

Re: Voided paycheck

Okay my question is, can I void the check and reissue the correct check? Will QB automatically update my taxes and any quarterly forms? 

QuickBooks Team

Re: Voided paycheck

Glad to see you again, JGoree.

Helping you void and re-issue a correct check in QuickBooks Desktop is my priority. Let's get things sorted out.


To answer your question, yes, you can void and re-issue the correct check as long as the prior one is not cashed yet, and QuickBooks will automatically update the taxes.


To void the check, locate and open the employee's paycheck. Click Delete at the top, and hit Void.




After that, you can re-issue the correct paycheck:


  1. Click Employees at the top menu bar.
  2. Select Pay Employees, and select from the check types  Scheduled or Unscheduled.
  3. Enter the necessary information especially the deduction.
  4. Click Save & Close and Continue.
  5. Hit Create Paychecks.

You can get more details in this article:


Should you need more help with payroll in QuickBooks Desktop, please ping me out. I'm more than willing to lend you a hand.

Experienced Member

Re: Voided paycheck

Got it done and the taxes did not even change from the pre-employment training deduction. Thank you.

QuickBooks Team

Re: Voided paycheck

Hello JGoree,


I appreciate you for getting back to this thread here in the Community. Allow me to help get the support you need with your tax concern in QuickBooks Desktop.


In case the problem persists after following the steps provided by my colleague above, I recommend reaching out to our Support Specialists.


Here's how you can reach them:


  1. Open QuickBooks Desktop.
  2. Click the Help tab at the top menu bar.
  3. Click QuickBooks Deskop Help.
  4. Click the Contact Us hyperlink.

I'm also adding the support link below for your reference:


Contact the QuickBooks Desktop Customer Support Team.


Please let me know if there's anything else I can do for you regarding the voided paycheck. The Community will always have your back.