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Experienced Member

payroll taxes

I purchased business in Feb 1,2019. I need to pay quarterly taxes for first quarter. The pay checks for January were done with the company before I purchased it. How do I enter the paychecks from January? To make sure my payroll taxes are correct?

1 Comment
QuickBooks Team

Re: payroll taxes

It's nice to see you here again, @jeffdrew,


I want to make sure you can record your employees paychecks in QuickBooks, so you can start submitting your taxes.


QuickBooks Desktop allows you to enter historical paychecks that you have issued before using our payroll service through Payroll Setup. This ensures you have the correct year-to-date totals on the paychecks you write and the taxes you pay.  Here's how to record your historical payroll data:

  1. Click the Employees menu and click Payroll Setup.
  2. Select Year-To-Date Payrolls and click Continue twice.
  3. Locate Paychecks and hit Edit.
  4. Enter the historical paychecks.
  5. Click Done Entering Payments.

Once done, you can set up a schedule for your taxes. Follow the steps below:

  1. Go to the Employees menu.
  2. Choose Payroll Taxes and Liabilities.
  3. Click on Edit Payment Due Dates / Methods.
  4. In the QuickBooks Payroll Setup screen, click Schedule payments.
  5. Click to highlight the tax item you want to update.
  6. Tap the Edit button.
  7. Click the Payment (deposit) frequency drop-down to choose a new schedule.
  8. Click Finish.

You may want to check this article to know more about setting up pay schedules in QuickBooks Desktop: Set up and pay scheduled or custom (unscheduled) liabilities.



That should do get your work done, @jeffdrew. Please let me know if you have any more questions about QuickBooks Payroll. I'm here to lend you a hand. All the best!