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Intuit

QuickBooks Desktop keyboard shortcuts

QuickBooks Desktop has many keyboard shortcuts to help you through common tasks and workflows. Use your keyboard instead of a mouse or trackpad to save time.

Note: When inside a transaction, any letter that is underlined is a shortcut to tab between fields. To use, just hold down Alt+ the corresponding letter.


QuickBooks Desktop for Windows Shortcuts

Editing Transactions/List

KEYS ACTION
Ctrl+Del Delete the selected line in a transaction
Ctrl+Ins Insert a blank detail line in a transaction
Ctrl+Alt + Y* Copy line in an Invoice
Ctrl+Alt + V* Paste the copied line to the intended row in the invoice
Ctrl+N Create a new transaction or list item
Ctrl+D Delete the current transaction or list item
Ctrl+E Edit an item in an item list or in a register
Ctrl+O Check in the write checks/checks windows or in the check register: Use Ctrl+O to copy the check. You can then use Ctrl+V (paste) to create a copy of that check if you are in the check register.
F5 Refresh list. You only see this if you are in multi-user mode when you have a list open. This will force QuickBooks to go back to the database server and retrieve the latest copy of the list. If multiple users are editing the list, this may be useful. Note that all open lists at the same time should be refreshed.
Ctrl+H Transaction history (used inside a transaction)

* This is only available in QuickBooks 2018 and later versions.

Opening Windows/List

KEYS ACTION
Ctrl+W Write Checks/Checks
Ctrl+Q To run a Quick Report, highlight an account, customer, or vendor then press Ctrl+Q to pull up the report.
Ctrl+Y Transaction Journal (Used inside a transaction)
Ctrl+J Customer Center
Ctrl+A Chart of Accounts
Ctrl+I Create Invoices
Ctrl+L If the cursor is in a field that has a drop-down list, such as selecting the item in an invoice details line, this will open the list associated with that drop-down.
Ctrl+U Use the item from the list that you have just opened using Ctrl+L.
Ctrl+R Use Register
Ctrl+G If you are in a register for an account, entering Ctrl+G will take you to the register for the "transfer" account associated with the line you have selected
Ctrl+F Find
F1 QuickBooks Help
F2 or Ctrl+1 Product Information Screen
F3 or Ctrl+2 Search. If you have the Product Information window open (by pressing F2), pressing F3 will open the tech help window. This provides a wide range of system and diagnostic information, as well as a quick way to view and edit a number of support and technical files that relate to QuickBooks operations.
F4 QuickBooks Technical Support helper
Esc or Ctrl+F4 Close Active window
Ctrl+F6 Move to the next open window and make it active.
Note: Some windows, such as the Accountant Center, does not allow this.

Maneuvering

KEYS ACTION
+ To increase the number in a form, such as a check/check number or invoice number, highlight the number you want to change.
- To decrease the number in a form, such as a check/check number or invoice number, highlight the number you want to change.
Alt+S Save transaction
Alt+N Save transaction and go to the next transaction
Alt+P Go to the previous transaction
Tab Go to the next field
Shift+Tab Go to the prior field
Up arrow () Go to the previous line in a form
Down arrow () Go to the next line in a form
Page Up Move to the previous page in a form area or report
Page Down Move to the next page in a form area or report
Ctrl+Page Up Move to the first item a list or register
Ctrl+Page Down Move to the last item in a list or register
Ctrl+Enter Record

Opening/ Closing QuickBooks

KEYS ACTION
Ctrl To start QuickBooks without opening a company file, press Ctrl while opening QuickBooks.
Alt To suppress or not open the desktop windows (at Open Company window), press Alt while opening a company file.
Alt+F4 Exit

Date Shortcuts

The following can be used while on the register or on any transaction list:

KEYS ACTION
+ Advance to the next day
- Previous day
T Today
W First day of the Week
K Last day of the Week
M First day of the Month
H Last day of the Month
Y First day of the Year
[ (left bracket) Same day in previous week
] (right bracket) Same day in next week
; (semi colon) Same date last month
' (apostrophe) Same date next month
Alt+Down arrow (↓) Opens the calendar for date selection (the small date calendar, not the “Calendar” feature)

Memorized Transactions

KEYS ACTION
Ctrl+M To memorize the current transaction
Ctrl+T Opens the Memorized Transaction List

Miscellaneous Shortcuts

KEYS ACTION
Ctrl+P Print
Ctrl+R+P If you have been trying to register QuickBooks, and you have been given a “validation code,” you can easily enter the code as needed. Open QuickBooks, select Help and then About QuickBooks. When the product splash screen shows, press Ctrl+R+P (hold the Ctrl key down then press R and P in succession). This opens the window that lets you enter your validation code.
Ctrl+K QuickBooks Service Keys (Payroll)
Ctrl+Alt+Y Set up YTD Amounts. Select Help from the QuickBooks menu, then select About QuickBooks which opens the splash screen with license and other info. At this point, press Ctrl+Alt+Y and you will get a window that lets you enter year-to-date amounts for payroll.
F2 and Ctrl+B+Q Export to QuickBooks Online. Press F2 then Ctrl+B+Q. Select OK or close the Product Information screen.

Standard Text Editing

KEYS ACTION
Ctrl+Z Undo
Ctrl+X Cut
Ctrl+C Copy
Ctrl+V Paste
Del Delete a character to the right
Backspace Delete a character to the left
Home Go to the first character in the field
End Go to the last character in the field
Ctrl+Right arrow (→) Move to the next word in a current text field
Ctrl+Left arrow (←) Move to the previous word in a current text field

QuickBooks Desktop for Mac Shortcuts (applies to U.S. only)

General

KEYS ACTION
Command+, (comma) QuickBooks > Preferences
Command+H QuickBooks > Hide QuickBooks
Option+Command+H QuickBooks > Hide Others
Command+Q QuickBooks > Quit QuickBooks
Option+Command+N File > New Company
Command+O File > Open Company
Option+Command+W File > Close Company
Command+W File > Close Window
Command+P File > Print
Command+M Windows > Minimize
Command+? Help > QuickBooks Help
Control+Click Display Contextual menu
Command+1 Display Product and File info

Editing

KEYS ACTION
Command+Z Edit > Undo
Command+X Edit > Cut
Command+C Edit > Copy
Command+V Edit > Paste
Command+Y Edit > Insert Line
Command+B Edit > Delete Line
Command+E Edit > Edit
Command+N Edit > N
Command+D Edit > Delete
Command++ (plus) Edit > Memorize
Command+U Edit > Transaction History
Option+Command+C Edit > Copy Transaction
Command+G Edit > Go To Transfer
Command+L Edit > Show List
Command+R Edit > Use Register
Command+F Edit > Find
Delete Delete the character to the left of the insertion point

Activities

KEYS ACTION
FN+Arrow down (PgDn) Down one screen
FN+Arrow up (PgUp) Up one screen
Command+PgUp First item on list or first transaction of a month in register
Command+PgDn Last item on list or first transaction of a month in register
Command+Home First transaction in register
Command+End Last transaction in register
Shift+Click the close box Close all windows in QuickBooks
Tab Next field
Shift+Tab Previous field
Right Arrow (→) Report column to the right
Left Arrow (←) Report column to the left
Down Arrow (↓) Report row below or line below in form detail area
Up Arrow (↑) Report row above or line above in form detail area

Dates

KEYS ACTION
+ Next day
- Previous day
T Today
W First day of the week
K Last day of the week
M First day of the month
H Last day of the month
Y First day of the year
R Last day of the year