Impacts of inventory tracking on balance sheet and profit & loss reports
Inventory tracking has specific impacts on your Balance Sheet and Profit & Loss reports.
Note Inventory tracking is only available in QuickBooks Online Advanced and Plus.
Impacts on Balance Sheet
The Balance Sheet shows the Inventory Asset accounts that are associated with your inventory-enabled Product/Service items.
You'll find these grouped under Other Current Assets.
The asset balances show the cost of your current (unsold) inventory.
If your business operates on a cash basis, you'll need to customize the Balance Sheet report and change the accounting method to Accrual in order to see these balances.
Impacts on profit & loss report
The Profit & Loss report shows the Sales of Product Income accounts and the Cost of Goods Sold (COGS) accounts that are associated with your inventory-enabled Product/Service items.
COGS accounts are displayed in a separate section of the report between the Income and Expense sections.
The difference between your Total Income amount and your Total COGS amount is shown on the Gross Profit line.
If your business operates on a cash basis, you'll need to customize the Profit & Loss report and change the accounting method to Accrual in order to see the correct Gross Profit amount.
Cost of Goods Sold is an account that reflects the cost of materials and goods held in inventory and then sold. When you sell an item from your inventory, Cost of Goods Sold increases by the amount you paid for that item when you purchased it. The difference between the income from the sale and the increase in Cost of Goods Sold is the gross profit on the sale of that item.
Other reports that should be run on an accrual basis
If inventory is received and paid for in the future with one or multiple payments, Quantity on Hand (QOH), Cost of Goods Sold (COGS) and Inventory Asset Account values may not be correctly reflected using cash basis, depending upon the report dates. The affected reports are:
Inventory Valuation summary
Sales by Product/Service summary
Sales by Product/Service detail
Purchases by Product/Service detail
Australia only - Stock Report
Now you've learned about the impacts the inventory tracking has on your Balance Sheet and Profit & Loss reports.