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Paying bills in Online Bill Pay

Learn how to pay bills with Online Bill Pay in QuickBooks Online.

Pay bills online easily from within QuickBooks Online. In this article, we'll show you how.

How do I access Online Bill Pay?

You can access Online Bill Pay and process bill payments from several places within QuickBooks Online. Each location below will have the Pay Bills Online  option to select.

  • Expenses from the left main menu.
  • Vendors tab, under Expenses.
  • Plus icon (+) on the Toolbar.
  1. From the left menu, select Expenses.

  2. Locate the bill you wish to pay, and select Pay Bills Online in the Action column .

If you wish to record a bill payment made outside of Bill Pay, you can select Make payment from the drop-down instead of Pay bills online.
Online Bill Pay view expense transactions in QuickBooks Online

Manage bills

From within the main Pay Bills Online screen, select the Unpaid bills tab to manage bills.

Pay bills

Here's how to pay a bill using Online Bill Pay.

  1. Sign in to your QuickBooks Online account.

  2. Select the Plus icon (+) on the Toolbar.

  3. Select Pay Bills Online.
  4. Select the bills you wish to pay by placing a checkmark in the box on the left of the bill.
  5. Select the Review and Submit button.
  6. You will then be taken to the Review and Submit screen. On this screen you will be able to review the payment information.
  7. If you need to perform any updates, select Edit details and update the following fields:
    • For Bank transfers: Notification email.
    • For Checks: Memo, Notification email, Vendor name & address (Note: The Memo field will only appear on Paper Checks.)
  8. Select Submit payment to submit your scheduled payments.

Once the payments have been submitted, you will be brought back to the Pay bills online page. A message box lets you know payments were scheduled.

Remove payments

If you made a mistake, and haven't yet submitted the payment, you can remove the payment from your queue.

  1. Select the drop-down menu next to Edit details.
  2. Select Remove payment.
  3. Select the X.
  4. A message will appear confirming if you want to leave the page, although the payment has not been sent yet.
  5. To remove the payment and proceed back to the Pay bills online page, select Yes.

If you have already submitted payments, you will need to void the payment.
For steps on how to do this see  Void a bill pay payment.

Related articles

What is Online Bill Pay for QuickBooks Online?
​Online Bill Pay - Payment Timing
Online Bill Pay - Cancel a bill payment
Online Bill Pay - Void a bill pay payment
Online Bill Pay - Payment States
Online Bill Pay - Remove a Bill from Bill Pay