Learn how to re-sort lists in QuickBooks Desktop.
You may notice that your data lists are damaged. We explain which lists to repair, and how to repair them
How re-sorting works
QuickBooks Desktop stores data pertaining to Customers: Jobs, Suppliers, Employees, Other Names, Accounts and Items, as well as other things in lists. A particular Customer, Employee, or Item is an entry in a list.
Your lists can become damaged. The damage can often be repaired by re-sorting which puts a list back to its default order. If you have manually changed the order of a list, re-sorting it will also undo your changes.
You need to re-sort your lists when:
You should re-sort the following
A note on re-sorting Chart of Accounts and Item List
QuickBooks re-sorts lists based on the first three digits of the Item or Account number. If you have multiple accounts or items listed, your Chart of Accounts or Item List may be out of order numerically.
If your business process requires all item or account numbers to be sorted in order, a possible workaround is to have a 1 to 3-digit number prefixed to each item or account number.
Re-sort lists in QuickBooks for Windows
Re-sort can be performed by any QuickBooks user. You also need to close and re-open your company file after re-sorting a specific list.