Learn how to set up and manage payroll schedules in QuickBooks Desktop.
Do you want to group employees in a way that makes sense for you to run your payroll? You can with payroll schedules. We'll show you how to set up, update, assign, and delete payroll schedules.
Payroll schedules make it easier to see who needs to be paid and when. In the Pay Employees window, the next pay date and pay period for each pay schedule appears. This helps you budget for the next disbursement.
Set up your payroll schedule
There are two main reasons why a company may need to change the pay schedule. Either there has been a company-wide change in payroll. Or the company has added a new type of employee who must be paid differently than standard employees.
If you change the dates from the Enter Payroll Information window, your changes will only affect the current pay period and will not have an effect on the next upcoming pay period dates for the payroll schedule on the Payroll Center's Pay Employees tab. Edit or update directly from the Edit Payroll Schedule window to affect all upcoming payroll schedules.
Next time you go to the Transactions tab in the Employee Center and select Paychecks, the drop-down menu will show the new Payroll Periods according to the new Pay Schedule. In turn, your employees' compensation and taxes will be adjusted to calculate correctly for this new payroll period.
Assign a payroll schedule to an employee.
|Deactivate a payroll schedule instead.
You can always make a payroll schedule inactive instead of deleting it. This way, you could always make it active again if you needed to do so without setting up a new payroll schedule. To do this:
There are two steps to deleting a payroll schedule.
First, check if there are employees associated with the payroll schedule you are deleting.
Then, delete the payroll schedule.