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User access in QuickBooks Online

Need more people managing the business with QuickBooks? Here’s the different versions of QuickBooks Online and the number of users they can allow simultaneous access for:

  • Simple Start - 1 user + 2 accountant users
  • Essentials - 3 users + 2 accountant users
  • Plus - 5 users + 2 accountant users
  • Advanced - 25 Full Access users

To add a user:

  1. Select the Gear icon at the top.
  2. Under Your Company, select Manage Users.
  3. Select Add user. QuickBooks sends an email invite which the user needs to accept.

If you're a Master Administrator, learn how to add, delete, or change a user's access.