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Established Member

Online version to MAC desktop

I switched from the online version to desktop for MACs. Was told it was possible to export my company files from the online version, to the MAC desktop version. 

I exported the files, but when I go to import them from the desktop version, the files are all greyed out and won't let me select them. 


Now I am reading that you need Internet Explorer, which is not available for the MAC OS.


has anyone had any success in moving your company from online to desktop for MAC?


Thanks in advance

Established Member

Re: Online version to MAC desktop

I am seeing now that I first need to export the online files to a desktop version in windows...which I do not have. I have a PC just not the desktop version for windows. Wondering if  there a trial version that I can download to at least accomplish that part?

QuickBooks Team

Re: Online version to MAC desktop

Hello there, @tracievh.


It's nice to see you here in the Community. I'm here to share some information about switching from QuickBooks Online (QBO) to QuickBooks Desktop (QBDT) for Mac.


Yes! There is a trial version, but it's only available on the Windows version. To successfully switch from QBO to Mac, you need to export the file to QBDT Windows then convert it to Mac. Here's how:


1. Export your data from Online to Desktop.
2. Convert the company file to Mac.
     a. Open the company file in QBDT for Windows.
     b. Re-sort lists, then rebuild and verify your data file.
     c. After that, go to File menu at the top, then pick Utilities and Copy Company File for QuickBooks Desktop for Mac on the drop-down.
     d. Save it and it'll create a file with the extension MAC.qbb.
     e. Copy it to a DVD, external hard drive, flash drive, or FTP web site.



Once done, restore the file in QBDT for Mac. Here's how:


1. In the No Company Open window, click Browse, then locate the file you want to restore.
2. Select OK when you get the prompt asking if you want to restore a QuickBooks Desktop for Windows file and enter a name.
3. Choose Save.


For your reference, you can also check out this article for further guidance: Export data file from QuickBooks Online to QuickBooks for Mac.


That should answer your concern for today. Please let me know how it goes or if I can be of additional assistance. I'm only a few clicks away if you have any follow-up questions. Take care and have a great rest of the day.