Reimbursing an employee:
Use these procedures to reimburse an employee who paid for a business expense with his or her personal funds. You can either:
Pay the employee now, or record the expense and pay the employee later.
Note: Don't use these procedures if you want to pay an employee who is a subcontractor, or if you want this payment to appear on supplier reports. In those cases, set up the employee as a supplier, and then use a Bill and Pay Bills instead.
To pay the employee now:
To record the expense for future payment:
You can record the expense as a journal entry, and then pay the employee later after the end of the month or to coincide with the end of a pay period, for example.
To see how much you owe the employee, create this report:
When you're ready to pay the employee: