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How do I add numbers to my chart of accounts?

How do I add numbers to my chart of accounts? I'm using QB 2016 for Mac.

Best answer 12-10-2018 07:05 PM

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QuickBooks->Preferences menu.  Type account numbers into...

QuickBooks->Preferences menu.  Type account numbers into the search field on the top right.

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Active Member

You are refering to journal entries?

You are refering to journal entries?
Active Member

Plus Sign (+) > Journal Entry

Plus Sign (+) > Journal Entry
Established Community Backer ***

QuickBooks->Preferences menu.  Type account numbers into...

QuickBooks->Preferences menu.  Type account numbers into the search field on the top right.

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Thank you!! I've searching throughout the QB help menu an...

Thank you!! I've searching throughout the QB help menu and the QB website. I just tried your suggestion on the sample company and it shows the chart of accounts - with assigned numbers!!! thanks again.
Experienced Member

Re: QuickBooks->Preferences menu. Type account numbers into...

(January 2018) I was disappointed to discover that QB 2016 for Mac (R32) does not react as suggested. All searches for "account numbers" get zero results. It took a LOT of searching to finally discover...

 

The account numbers are hidden by default, but for all Charts of Accounts which are built into QB 2016 for Mac, the numbers exist. To make them visible: 

- Open your company file

- Select: QuickBooks>Preferences>Transactions (in the Workflow section)

- Check the "Use account numbers" block.

 

NOTE: If you use layers of subaccounts, you may wish to also check "Show lowest subaccount only", otherwise you will always see the entire account number and label chain.

Experienced Member

Re: QuickBooks->Preferences menu. Type account numbers into...

Addendum: This applies to Quickbooks 2019 Desktop for Mac, too.

Experienced Member

Re: QuickBooks->Preferences menu. Type account numbers into...


@IntuitBrooks wrote:

QuickBooks->Preferences menu.  Type "account numbers" into the search field on the top right.


When you click on the magnifying glass ("search") a "Transactions" window opens.

You can also get there:

- Open your company file

- Select: QuickBooks>Preferences>Transactions (in the Workflow section)

 

Now you can make the account numbers visible:

- Check the "Use account numbers" block.

 

NOTE: If you use layers of subaccounts, you may wish to also check "Show lowest subaccount only", otherwise you will always see the entire account number and label chain.

Active Member

Re: QuickBooks->Preferences menu. Type account numbers into...

We have 14 digit account numbers.  How do I set the field to accomodate?

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Moderator

Re: QuickBooks->Preferences menu. Type account numbers into...

Hi there, @sd4216.

 

Each field in your QuickBooks Desktop for Mac has a maximum number of characters that can be entered. Right now, the maximum number of characters that can be entered into the Account Number field on the Chart of Accounts is 7, and it includes spaces.

 

You can check the following article for additional information about this: Character limitations for fields in QuickBooks.

 

However, being able to add more characters in the account number fields is a great enhancement we could add in the future. We take this as an opportunity for us to improve our product features.

 

For now, I recommend making sure your QuickBooks is always up to date for any new features that will be added by our product developers. I'm adding some articles for the steps, as well as the latest updates about the product: 

Feel free to leave a comment below if you have any other questions about QuickBooks. I'll be around to lend you a helping hand.