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Learn how to print a journal entry report in QuickBooks Online.
If you use journal entries to record transactions, you can generate and print a report with a single journal entry. You can also print multiple entries in one report. To print multiple journal entries, you'll need to customize the journal report.
Print a single journal entry
- Select the Search icon, then select Go to transactions search.
- Select Journal from the Transaction type dropdown.
Note: You can also enter Journal in the Search your transactions box, then add additional filters such as Date range or Reference no. as necessary. - Select the journal entry you want to print.
- Select More, then select Transaction journal.
- Select the Export/Print dropdown, then select Print/Save as PDF.
Note: You can modify the Report Print Settings before printing. - Select Print.
Print multiple journal entries in one report
- Go to Reports (Take me there).
- Select Journal from the Find report by name dropdown.
- Make the following customization.
- Select your preferred date range from the Date range dropdown.
- Select Group, then select how you want to group your data from the Group by dropdown.
- Select Filter.
- Select Transaction type from the Filter dropdown.
- Select equals from the Operation dropdown.
- Select Journal Entry from the Value dropdown.
- Select General options, then you can modify the accounting method, reporting period, and number format if needed.
- Select Columns. From the Reorder tab, drag and drop to rearrange columns as necessary.
- Select the show/hide icon to hide Name.
- Select the show/hide icon to unhide Customer full name, Employee, or Vendor.
- Select Save As to save the current filters.
Note: You can edit the journal report any time. Go to Reports (Take me there), then select Custom reports. - Select the Export/Print dropdown, then select Print/Save as PDF.
Note: You can modify the Report Print Settings before printing. - Select Print.