cancel
Showing results for 
Search instead for 
Did you mean: 
Highlighted
Experienced Member
Solved

Condo self-management

We are a small condo association with 87 units and do our own property management.  We have a great Excel spreadsheet for Payables, but owner data and Receivables are all done by hand.  We want to install a simple to use database system to keep track of all owner information, including their monthly payments.

If you use QB for this purpose, I would love to talk to you.

Thank you.

Best answer 03-17-2019

Accepted Solutions
Established Community Backer ***

Re: Condo self-management

The way I would do this in QB, I would use desktop it is more fully functional and I can see no reason you would have to be able to log in from somewhere else. (it is also cheaper, a non partisan comparison of QBO vs QB desktop
http://onsale-apparel.com/Rustler/qbo-or-qbdt
(cost comparisons are at the end of the article))

 

Create a customer for the address, then a sub customer for the unit, then a sub customer for the tenant
124 some street
>> unit 1
>> >> Mary Smit
<< unit 2

 

That allows you to change tenants when necessary, set the old one to inactive (and the records remain) and create a new one

 

Set up a class for each unit, that allows you to track expenses (and income) per unit and you can report on them.

 

Established Community Backer ***

Re: Condo self-management


@jaykay wrote:

We are a small condo association with 87 units and do our own property management.  We have a great Excel spreadsheet for Payables, but owner data and Receivables are all done by hand.  We want to install a simple to use database system to keep track of all owner information, including their monthly payments.

If you use QB for this purpose, I would love to talk to you.

Thank you.


QBO is cheaper if you need multiple users with remote access.   It has many features that Desktop does not have, and visa versa.

 

One is the ability to set up recurring automatic monthly payments where the bookkeeping is automatically done. It is free for 7 day settlement and 1% for 1 day.

 

I would set up each unit as a "customer", and the tenant as a sub-customer. 

 

I don't see the need for the Class feature - which is only available in the highest level version - as you can allocate expenses to customers, and run a P&L by customer, if needed.  

2 Comments
Established Community Backer ***

Re: Condo self-management

The way I would do this in QB, I would use desktop it is more fully functional and I can see no reason you would have to be able to log in from somewhere else. (it is also cheaper, a non partisan comparison of QBO vs QB desktop
http://onsale-apparel.com/Rustler/qbo-or-qbdt
(cost comparisons are at the end of the article))

 

Create a customer for the address, then a sub customer for the unit, then a sub customer for the tenant
124 some street
>> unit 1
>> >> Mary Smit
<< unit 2

 

That allows you to change tenants when necessary, set the old one to inactive (and the records remain) and create a new one

 

Set up a class for each unit, that allows you to track expenses (and income) per unit and you can report on them.

 

Established Community Backer ***

Re: Condo self-management


@jaykay wrote:

We are a small condo association with 87 units and do our own property management.  We have a great Excel spreadsheet for Payables, but owner data and Receivables are all done by hand.  We want to install a simple to use database system to keep track of all owner information, including their monthly payments.

If you use QB for this purpose, I would love to talk to you.

Thank you.


QBO is cheaper if you need multiple users with remote access.   It has many features that Desktop does not have, and visa versa.

 

One is the ability to set up recurring automatic monthly payments where the bookkeeping is automatically done. It is free for 7 day settlement and 1% for 1 day.

 

I would set up each unit as a "customer", and the tenant as a sub-customer. 

 

I don't see the need for the Class feature - which is only available in the highest level version - as you can allocate expenses to customers, and run a P&L by customer, if needed.