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December 6, 2020
Question

How do I turn off the auto clear when transactions are imported from the bank

  • December 6, 2020
  • 1 reply
  • 4 views
I have several months of bank statements to reconcile and it automatically marks everything as cleared when it is imported. I need to turn that feature off.

1 reply

Level 10
December 6, 2020

Hello there, @dellamoyer-yahoo.

 

One possible reason your transactions automatically marks everything as cleared when imported from the bank is you've set up rules to categorize them. Let's go to the Rules page and turn off the Auto-add option. Here's how:

  1. Go to the Banking menu.
  2. Select the Rule tab.
  3. Locate the rule, then select the Edit option under the Actions column.
  4. In the Edit rule window, go to the Automatically confirm transactions this rule applies to section, then turn off the Auto-add option.
  5. Click Save.

 

I've attached a screenshot below that shows the last two steps.

 

It's also possible that the Show suggested rules option is turned on when downloading the bank data. Let's go back to the Banking page and deactivate it. Here's how:

  1. Go to the Banking menu.
  2. Choose the Banking tab.
  3. Click the Gear icon on the right side menu. 
  4. Uncheck the Show suggested rules option from the Transaction details section. 

 

I've attached a screenshot below for your reference.

 

After categorizing your transactions, you can start reconciling your account. Before that, I'd recommend performing this process every month. This is to effectively monitor your income, expenses, and detect errors accordingly. For the step-by-step guide, you can refer to this article: Reconcile an account in QuickBooks Online. It includes information about editing completed reconciliations.

 

Please know that you're always welcome to comment below if you have other concerns or follow-up inquiries about accounts reconciliation and managing bank transactions in QBO. I'm just around to help. Take care.