Is there a way to assign a bank transaction to an invoice when the amount is not exact without creating a payment first?

Forum|Forum|5 years ago
January 20, 2021
1 reply
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Many of my clients pay invoices in parts, let's say a 10k invoice in 4 parts of 2.5k. When I try to assign the 2.5k bank transaction to the 10k invoice it won't let me and I have to create a payment first.

This is very cumbersome. I have a lot of those and it always takes ages to do this. Is there a faster way to assign a bank transaction directly to an invoice even if the amount doesn't match?

QuickBooks Desktop

SarahannC

Level 9

Hello there, dan37.

The downloaded transaction and the existing one in QuickBooks should have the same amount to successfully assign a bank transaction to an invoice. The amount needs to match the bank transaction and the one entered in the program. Otherwise, QuickBooks won't be able to recognize it.

If you have multiple transactions, you can match them to transactions as long as they have the same total amount. When you're unsure about a transaction, go ahead and view the details. You can check this article for the complete steps and information about reviewing and matching transactions in QuickBooks Desktop.

Also, you may want to check this article. It's about downloading bank transactions using Web Connect when needed.

Please comment below if you have other questions. Take care and stay safe always.

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