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April 6, 2020
Question

Adding Paid Sick Leave for the Coronavirus to a paycheck

  • April 6, 2020
  • 1 reply
  • 9 views

Can someone please walk me through adding paid sick leave to an employees paycheck in QuickBooks desktop.  I have followed the instructions to set up the payroll items and different liability and expense accounts.  I seem to be having trouble getting this to flow properly.  Would be nice to send detailed instructions to some of our clients also on how to process payroll (what needs added where).  Thanks in advance!

1 reply

Level 4
April 6, 2020

The trouble ends here, NicoleN,

 

With the instructions below, you and your clients can be prepared for the payroll changes resulting from COVID-19 and make the most of these challenging times. Follow these steps:

 

1. Go to Employees menu, then Manage Payroll Items, then select New Payroll Item.

2. Select Custom Setup, then select Next. 

3. Select Addition, then select Next.
4. Give your pay type a name, such as National Paid Leave FMLA, in the text field and select Next.
5. Select COVID-19 Expenses (or whatever you named the expense account) as the expense account, and then Next. 
6. In the Tax Tracking type window, Select National Paid Leave FMLA, then Next.
7. In the Taxes window, select Next.
8. In the Calculate Based on Quantity window, select Neither, and then select Next.
9. In the Default Rate and Limit window, make sure the rate is at 0 and the limit is at $10,000, select One Time Limit from the Limit Type drop-down, and select Finish

 

Once you've finished these steps you'll be able to add paid sick leave to an employees paycheck. If you need help with anything else, I'd suggest checking out, How to track paid leave and sick time for the Coronavirus. It's a helpful link with a lot of detail. 

 

If you have any other questions for me. I'm just a click away. 

john-pero
Level 12
April 8, 2020

In 6 above verify before hitting next that all federal state and local taxes are selected EXCEPT employer share of SS. As far as I can tell and backed up by the IRS current FAQ on the subject the only tax exemption is for employer share of ss.

April 8, 2020

You are correct - but Quickbooks will only allow me to select, or de-select BOTH social security taxes, or neither.  So I can't deselect only the employer portion, although that's what SHOULD happen.