Re: Don’t you love when owners do things like this? You shou...
Hello there, @lydbrewer.
If you've paid your employee using a physical check and let him or her cashed it out, you can just create a regular payroll. Just make sure you're using paper check for recording purposes. While, if you've paid your employee using a regular paycheck but was unable to cashed it instead you've paid her with cash. Let me share some details on how to document this transaction.
First, let's run a regular payroll:
- Go to the Employee's menu.
- Choose Employees.
- Select the Run Payroll button.
- If you're using different pay schedule, choose the specific pay schedule for the paper check.
- Click Continue.
- Mark the name of the employee.
- Enter the employee paycheck, then click Preview Payroll.
- Hit Submit Payroll.
- Click Finish Payroll.
Once completed, let's create a bank transfer in QuickBooks to account the movement of money from Cash on Hand or Petty Cash to your payroll bank account.
- Click the Plus Icon (+).
- Choose Transfer.
- From the Transfer Funds From drop down list, select the bank account that the funds are coming out of.
- From the Transfer Funds To drop-down list, select the bank account the funds are being deposited into.
- In the Transfer Amount field, enter the amount being transferred.
- Edit the Date.
- Add a memo on the Memo field to indicate the reason for the bank transfer.
- Click Save and Close.
Alternately, you can create a journal entry to record the entire transaction. For more detailed steps, you may check this article: Create a journal entry.
For additional reference, you can check these links:
If you're referring to something else or you have other questions, feel free to leave a post below. I'm always here to help.