VivienJ
QuickBooks Team

Employees and payroll

Thanks for such detailed explanation sbickerton,

Let me share some information about time tracking in QuickBooks Online. 

The QuickBooks Online Essentials version has a built-in Time Tracking feature you can use. It allows your employees to fill out their time worked.

All you need to do is enabled this feature in the Company settings. Then, assign a time entry only user access rights to your employees. 

Turning on the time tracking preference:

  1. Go to the Gear icon, then select Account and Settings.
  2. On the left hand menu, click Advanced
  3. Click the pencil to the right of Time Tracking 
  4. Check the Add Service field to timesheets or Add Customer field to timesheets. When either of these are checked, employees and contractors who fill out time sheets can specify if activities should be billed to a customer.
  5. (Optional) Check the Show billing rate to users entering time.
  6. To select the first day of the work week, use the drop-down and select the day to begin each work week. Setting the first day of your work week affects how employees and contractors view Weekly Time Sheets.
  7. Click Save.
  8. Click Done on the bottom right.

To add a Time Tracking user only:

  1. Click on the Gear, then select Manage Users.
  2. Choose New then select Time Tracking only.
  3. Select which vendor or employee you wish to add as a Time Tracking Only user.  

Here's an article for more information:

Turn on and set up time tracking

If you have questions with the process, don't hesitate to leave me a comment below. I'll be here to answer them for you.