Learn how to change an employee’s salary on a paycheck.
Do you need to adjust the salary for an employee? The adjustment could be for a prorated initial or final paycheck, or if an employee isn't being paid for an entire pay period.
You can override the hours worked to make such an adjustment. We explain how.
Step 1: Determine your salary hours worked
If a salaried employee has not worked during the pay period, you must first determine the number of hours they have not worked. Use the table as a guide.
| Pay schedule |
Days not to be paid |
Hours worked calculation |
| Weekly (40 hrs) |
2 |
40 - (2 x 8) = 24 |
| Every other week (80 hrs) |
1.5 |
80 - (1.5 x 8) = 68 |
| Twice a month (86.67 hrs) |
3 |
86.67 - (3 x 8) = 62.67 |
| Monthly (173.33 hrs) |
1 week |
173.33 - (5 x 8) = 133.33 |
| Monthly (173.33 hrs) |
half of the month |
173.33 / 2 = 86.67 |
Step 2: Override an employee's hours
- Go to Payroll, then Employees.
- Select Run Payroll.
- Select your desired payroll schedule, then Continue.
- Select the employees you need to pay.
- Select the salary amount of the employee you want to adjust. Then, select Adjust salary this time only.
- Enter the hours of unpaid time off. Select Apply.
- Continue to create payroll as normal.
