Find answers to frequently asked questions about Online Bill Pay.
Pay your bills directly, and hassle-free, from QuickBooks Online using Online Bill Pay (powered by Bill.com). We'll tell you the benefits and how it works.
Features & Benefits
What are the key benefits?
Using Online Bill Pay makes it easier to make payments right from within QuickBooks Online. You can:
- Pay bills via bank transfer or check directly from QuickBooks Online
(QuickBooks Online Essentials, Plus, and Advanced only).
- Pay 1099 Vendors/Contractors via bank transfer (ACH) or paper check.
- Everything is all in one place. No need to switch between two products.
How does QuickBooks Online work with Bill Pay?
QuickBooks Online works together with Online Bill Pay. Having both together, lets you:
- Pay bills electronically within QuickBooks Online.
- Pay vendor bills directly from within QuickBooks Online with ACH (bank transfer) or a paper check.
- Record payment transactions accurately and automatically in QuickBooks Online.
Only admin and accountant users, who have been enabled to use the Bill Pay account, will have the ability to use the Online Bill Pay in QuickBooks Online.
What are bank transfers?
Bank transfers are electronic transfers of money (ACH), exactly like the ones used to direct deposit a paycheck. These transactions are simple, fast and secure.
Sign up
What happens when the trial ends?
We'll let you know as you get close to the end of your trial. If you're ready to sign up at that point, it's super simple. We'll walk you through the sign-up steps.
Why do I have to go through a security check?
We take security seriously and want to make sure the right person has access to the bank account.
To get verified:
- Verify you have access to the bank account you’ll be using to transact. There are two options:
- You can choose Instant verification and enter your online banking account credentials to link your bank to your Bill.com account. This automates the routing number and bank account number.
- Or, you can choose to enter your bank info manually. In this process, we’ll send a small test deposit to your bank account. Once it arrives, you will verify the amounts in the Bill.com account. The test deposit will take one to two business days to arrive in your bank account and will reference Bill.com.
- Verify your identity.
- For your security, Bill.com ask you a series of information from your public records to verify your identity. Make sure to use your legal name and home address that appear on your driver's license.
QuickBooks Online Compatibility
Bill.com and QuickBooks Online
What is Bill.com?
Bill.com is a leader in bill payment solutions. They're a trusted Intuit partner. All transactions happen through their engine, so you'll see their name a lot in QuickBooks.
Do I need a Bill.com account to pay my bills in QuickBooks Online?
Yes, you will need to sign up for a Bill Pay for QuickBooks account right from within QuickBooks Online. There's no need to switch back and forth between the two programs. If you're not a Bill.com customer, you can sign up for a risk-free 30-day trial (no credit card required).
Can I use Bill Pay if I already have a Bill.com account?
Yes, however, your current Bill.com account will not support Bill Pay within QuickBooks Online. You will need to either cancel your Bill.com account or contact Bill.com to have your current Bill.com account unlinked from QuickBooks Online.
Once this is complete, you will then be able to sign up for a Bill Pay account right from within QuickBooks Online. Your current Bill.com account will remain separate from Bill Pay. Learn more if you have an existing Bill.com account.
Accountant information
How do I allow other admin users to use the Bill Pay feature?
All Administrators (Primary and Company) have the ability to use the Bill Pay feature. Each administrator needs to go through the identity verification process to use the service.
Note: If the setting to Automatically nominate admins wasn't enabled when the bank account was added, each new admin will have to verify both their identity and the bank account info. If it was enabled, they will only have to verify their identity.
Support & Troubleshooting
Why are my first payments taking longer than expected?
When first starting with the Bill Pay service, allow four banking days for both bank transfers and mailed checks. After five completed payments, payment timing will accelerate (for example, bank transfers under $5,000 will arrive in two banking days).