Print a check in QuickBooks Online

QuickBooksHelp · ‎October 25, 2018

Learn how to print a check from your print queue.

After creating a check to pay for expenses, you can print the check directly in QuickBooks Online. You can set up your print settings for either standard or voucher checks. Here's how to print checks that you’ve already recorded in QuickBooks.

To watch more how-to videos, visit our video section.

Step 1: Set up QuickBooks to print checks

Before printing a check, make sure you go through the print checks setup so your printer and your checks line up right.

You can print using your own checks, but they need to be formatted for QuickBooks. Or you can order QuickBooks compatible checks from Intuit.

Learn about standard and voucher checks

Standard checks have three checks per page, and voucher checks have one check per page and include check stubs. When you go through the print checks setup, you can select the check type you use. QuickBooks saves your settings for future use.

Step 2: Add checks to the print queue

When you record a new check, selecting the Print later checkbox or the Print check option adds it to the print queue. Then you can print all your checks at once.

Step 3: Print checks from the print queue

Now that your checks are in the queue, you can print them.

Note: If you need to change the type of check you’re printing (standard or voucher), open the print setup and change your check type.

Select + New.
Select Print checks.
Load your checks into the printer. Tip: you can do a test print on plain paper first to check the alignment so you don’t waste checks.
Select the checking account that you created the check from the dropdown ▼.
In the Starting check no. field, enter the check number of the first check in the printer.
Select the checkbox next to each check you want to print.
Select Preview and print.
If everything is correct, select Print.
If your checks print correctly, select Done.

If your checks don’t print correctly, select the some checks need reprinting option or the option to keep checks in the Print checks list. You may need to open the print setup and adjust your alignment settings.

Print a partial page of checks

Standard checks come three to a page, so you might end up with a spare check or two. You can print leftover checks the same way as a regular check.

To avoid paper jams in your printer, you can get a reusable Intuit Forms Leader. This lets you attach your leftover checks to the form so you can run it through your printer as a full sheet.