Copy a quote to a purchase order

Learn how to copy a quote onto a purchase order in QuickBooks Online.

To streamline your process once a customer approves your quote you can easily copy it to a purchase order. In this article, we'll show you how.

Step 1: Turn on the purchase order feature

1. Go to Settings ⚙, then select Account and settings.
2. Go to Expenses.
3. Select the pencil ✎ icon in the Purchase orders section.
4. Turn on the Use purchase orders switch.
5. Select Save, then Done.

Step 2: Copy quote to a purchase order

1. Select + New.
2. Select Quote.
3. Enter customer and product or service details. Then select Save.
4. A dropdown choice of Create invoice or Copy to purchase order will appear next to the amount.
5. Select Copy to purchase order.
6. Select a Supplier.
7. In the Item details section, select the same customer used on the purchase order.
8. Select Save and close.

Why didn't some of my items copy over to the purchase order?

Only items marked as purchased from suppliers get copied over to purchase orders. Verify that your products or services are marked accordingly.

1. Select Settings ⚙ on the toolbar, then select Products and services.
2. Find the product or service. Then select Edit.
3. In the Purchasing information section, select the I purchase this product/service from a supplier checkbox.
4. Select Save and close.