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Other Questions
Who you pay should be set up as a supplier
Then if you enter a bill for the supplier, paying more than what is due to the supplier will record a supplier credit that can be applied to the next bill.
I do not know UK accounting regulations, but in the states, your situation would not use COGS, it would use a cogs type account titled COS< Cost of Sales. COGS, here, when you file taxes only deals with inventory sold. I would suggest you check with a tax ccountant