Frequent Explorer *

Items - sub Items

Hello, 

I want to create a ITEMS, I manage different Brands, how i have to create a ITEMS, in each brands

For example 

Brand = Parker 

                Pens

                Refill

 

Brand= Mont Blanc

               Pens

Thanks

               Refill

                

 

Community Manager

Re: Items - sub Items

Hello All Brands Group,

 

I can help you create sub-items in QuickBooks Desktop. Here's how:

  1. Click on the Lists menu.
  2. Choose Item List.
  3. At the bottom, click on Item and choose New
  4. Choose the Type and other details. For example, item type is Non-inventory and the name is Bank Parker.
  5. Click on OK.
  6. Click on New again.
  7. Choose the type and other details. This time, enter Pens and check the box Subitem of and choose the item.
  8. Click on OK.

Let us know if you have any questions. Thanks! 

Frequent Explorer *

Re: Items - sub Items

Hello GarlynGay,

 

Sorry doesnt work. I dont now why.

 

QuickBooks Team

Re: Items - sub Items

Thanks for getting back to us, All Brands Group.

 

Allow me to jump in and help provide some information about creating a sub-item in QuickBooks Desktop. 

 

My colleague provided you the exact steps on how to create a sub-item in QuickBooks. Just simply put a check-mark on the Subitem of and select the original item on the drop-down arrow. 

 

For additional reference, you can check this article: Add, edit, and delete items

 

Please let me know how it goes by clicking the Reply button below. I'll be around to help. Have a good one. 

Frequent Explorer *

Re: Items - sub Items

Captura de pantalla (50).png

I created some accounts, but I do not know if something is wrong, or is not working correctly.

 

 

 

Frequent Explorer *

Re: Items - sub Items

Captura de pantalla (54).jpg

QuickBooks Team

Re: Items - sub Items

I can add more information about setting up sub-items in QuickBooks Desktop, All Brands Group.

 

The warning You must specify an account to be associated with this item. will pop-up if you click the OK tab without assigning an account for the item. Just go to the Account field and select the appropriate information to successfully save it.

 

If you wish that the Parker Refill and Parker Pen will be under the Parker item, just edit the items and put a check mark on the Subitem of box. Then, select Parker as the main item.

 

This is how the Item List will show:

 

My colleague already provided this link, but I'll add it again so you don't have to search for it: Add, edit, and delete items

 

Please let me know how it goes or if you have any follow-up questions about items. I'm still here to offer more help.

Frequent Explorer *

Re: Items - sub Items

Hello,.

 

ok, now I see it more clearly. I am using the space Items Name/Number to use Barcode, because my version of Enterprise doesn´t have BardCorde Numbers, and I need it. Do you know how to also use bardcode in my version?

 

Thanks

Frequent Explorer *

Re: Items - sub Items

But I still can not do it

Captura de pantalla (55).jpg

QuickBooks Team

Re: Items - sub Items

Hello again, All Brands Group.


Thanks for adding a screenshot and sharing to us the result. I want to ensure you can set up the items properly in your account.


The resolution steps provided by my colleagues should help enter the products correctly in QuickBooks. To narrow down the issue, let’s perform the same steps again to check if the issue is with the setup or item.


Here’s how:

 

  1. Go to List at the top menu bar, then select Item List.
    item1.png
  2. Click on the drop-down for Item, and choose New.
    item2.png
  3. Under Type, select Inventory Part.
  4. In the Item Name/Number field, enter Parker as the parent item.
    item3.png
  5. Fill in the necessary fields.
  6. Click OK.

To create the sub-item.

 

  1. Go back again to the Item List page.
  2. From there, click on the drop-down for Item, then choose New.
  3. Under Type, select Inventory Part.
  4. In the Item Name/Number field, enter Parker 03501179532097.
  5. Mark the box for Subitem of, and select Parker.
  6. Enter the Manufacturer’s Part Number.
  7. Select the correct income account, then click on OK.
    item4.png

If you can successfully add sub-items, you'll have to inactivate the ones that don't work and create a new sub-item.

 

  1. Go back again to the Item List page.
  2. From there, right-click beside the product's name and select Make Item Inactive.

In regard to the Barcode feature, this is currently available in the Platinum version for QuickBooks Enterprise. If you’re subscribed to this plan, you’ll have to activate the Advanced Inventory option before creating a barcode.


By following these steps, you should now be able to set up the product with its sub-items.

 

Keep me posted on how this goes after following these steps. I'll be here to keep helping.

 

Frequent Explorer *

Re: Items - sub Items

Captura de pantalla (56).jpgmore or less, Why is down and not is up?

Thanks for your help

Frequent Explorer *

Re: Items - sub Items

Captura de pantalla (56).jpg

QuickBooks Team

Re: Items - sub Items

Good day, @All Brands Group,

 

It's nice to see you here again. Let's make sure you're able to add your sub-items in QuickBooks Desktop.

 

If you're experiencing unusual behavior with your items, it's possible that your list is damaged or corrupted. To get past this, you'll need to Re-sort your list. Here's how:

  1. Go to List menu then select Item List.
  2. Click the Item button at the bottom then hit Re-sort List.
  3. Tap OK on the "Are you sure you want to return this list to its original order?" prompt.

Once done, go back to the Item List window and drag the diamond icon beside the sub-item towards the parent item to automatically link them. If it doesn't work, I'd recommend trying this in a sample file. I need to know if this is caused by a corrupted component of the software. Here's how:

  1. Open QuickBooks.
  2. Go to the File menu and select Close Company.
  3. On the No Company Open box, click the Open a sample file drop-down.
  4. Select the sample business that most closely matches your own.
    blog-img-quickbooks-open-sample-company

If you're not getting the same problem on the test file, let's run the Verify/Rebuild Utility to fix data issues within the program. Here are the steps:

 

To Verify Data:

  1. Go to the File menu.
  2. Tap Utilities then Verify Data.
  3. Click OK on the prompt.

To Rebuild Data:

  1. Click the File menu.
  2. Go to Utilities and select Rebuild Data.
  3. Hit OK to back up your company file.
  4. Wait until the Rebuild is complete.
  5. Click View Results.

Please keep me updated on the result by leaving a comment below. I'm always around to lend you a helping hand. Have a wonderful day!

Frequent Explorer *

Re: Items - sub Items

Captura de pantalla (60).png

Hello,

I'm sending 3 images, can you see why it is not placed as sub-elements?

 

 

Captura de pantalla (58).pngCaptura de pantalla (59).png

Moderator

Re: Items - sub Items

Hi there, All Brands Group.

 

Allow me to jump into this conversation and direct you to the right support.

 

If you've already followed the recommended steps above provided by my peer, Jen_D, I suggest working with our Technical Support Team. They may need to pull up your qbwin.log file to check any unforeseen conditions or fatal error messages after running the Verify and Rebuild tool. 

 

Here's how to get in contact with them:

  1. Open QuickBooks.
  2. Go to Help
  3. Select QuickBooks Desktop Help.
  4. Click on the Contact us link and choose a topic.
  5. Enter your account information and click on the Submit button.
  6. Click on Start a Message.

From there, one of our experts will be able to help determine what caused that particular behavior in QuickBooks Desktop. You can also provide the link to this post, so you don't have to repeat your concern.

 

This should point you in the right direction. Please keep me posted on how it goes after contacting them. I want to make ensure this matter gets resolved.