dragonsen
Level 1

Create "Apply Payments" for Vendor transactions

Before exporting from QB Desktop to QBO, I consolidated my QB Desktop file. I selected to use a monthly JE so I can run report by month for historical reasons. This created 96 JEs. Each JE had a line for Accounts Payable associated with the vendor "Consolidated Vendor." Every looked fine until I ran an AP Aging report today. Each of those JEs showed as an open item, despite the fact that they all netted to $0.00. Since none of them were bills, I couldn't go in to apply the "Vendor Credit" JE to close out the open amount. The same thing happened in AR but I was able to go to "Apply Payment" for customers and select the JEs so they zeroed out and were listed as closed.

 

I found a work around by created an Other Current Liabilities account and reclassing each JE line from Accounts Payable to the new OCL Account. I should have not had to do this. I should have an option to apply payments just like I do with AR. Fix this!

Paulg1969
Level 4

Reports and accounting

By using journals you made it more difficult than it needed to be. If for example you had 10 trade creditors then you could have entered a bill for each of them that posted the bills to "other trade creditor" and then you could have 1 journal entry for your opening balances with the balance of trade creditors acting as a contra.