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How do I record a non-refundable downpayment to a vendor I am using, and how do I tie it to the non-refundable deposit I received from the customer, for the same event?
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Reports and accounting
Hello there,
I'm here to help share an option on how to record a non-refundable downpayment in QuickBooks Online (QBO).
QuickBooks doesn't have an option to mark the Accounts Payable (A/P) as billable, what you need to do is create a bill or check for your vendor with the downpayment amount and mark it as billable to link with your customer. And since QBO cannot identify if it's a non-refundable, you can add a note on the memo field instead.
To create a bill, here's how:
- Select the Plus icon (+) on the Toolbar.
- Under Vendors, select Bill.
- On the Bill page, select a Vendor.
- Use the fields in the Category details to enter information for the bill including the appropriate Account.
- Enter the downpayment Amount.
- Make sure to mark the Billable as check.
- Select the name of your customer.
- Add a note on the Memo field.
- Click Save.
If you'd like to write a check, you can visit this article for the detailed steps: How to write checks.
Once done, you can now create an invoice to the customer to link the billable bill/check you've created.
If you need further assistance with the steps, I encourage you to contact our QuickBooks Online Support so they can do a screen-share.
Here's how you can contact our customer support:
- Sign in to your QuickBooks Online company.
- Select Help (question mark icon) at the top right.
- Select Contact us to connect with a live support agent.
That should do it! Fill me in if you have additional questions about recording a downpayment in QBO. Wishing you and your business continued success.